What are the responsibilities and job description for the CDO Project Manager position at Ampla Health?
GENERAL PURPOSE:
Under the direction of the CDO, the CDO Project Manager will provide essential administrative support while overseeing and coordinating various projects within the dental department. This role involves managing scheduling, documentation, and communications, as well as ensuring smooth office operations. Additionally, the position will oversee project timelines, resource allocation, and team coordination to ensure successful completion of dental-related initiatives.
MAIN RESPONSIBILITIES & DUTIES:
1. Maintain CDO schedule.
2. Maintain provider -on call schedule.
3. Produces information by Transcribe, format, input, edit, and transmit text, data, correspondence, and proposals.
4. Assist with department projects to ensure timelines are met, including audits, budgets, and new site developments.
5. Maintain and protect sensitive provider files, including agreements, CVs, applications, performance reviews and privileging.
6. Responsible for the creation of board reports.
7. Orders for dental administrative department supplies. Following internal procedures, purchasing orders and maintaining inventory of supplies.
8. Track and maintain contracts for renewals and revisions, and make updates as needed.
9. Coordinate provider meetings, performance reviews, and assist with onboarding and orientation for dental providers. Reviews the incentive policy, controlled substance policy, work completion timelines, along with providing the orientation schedule for the first week.
10. Work with Human Resources to prepare necessary documents for provider evaluations and pay actions.
11. Maintain confidentiality of sensitive information, especially payroll and medical data.
12. Assists with Dental student paperwork, which involves obtaining contracts from schools, paperwork from the student and precepting provider.
13. Update peer review protocols for the dental department. Track timely completion of Peer Reviews. Pulls reviews from vendor portal to share with Compliance and Providers. Works closely with peer review vendors to suggest format, feedback, creating peer review specialty forms etc. Communicates provider feedback to vendors and vice versa. Set up meetings with providers and site admins for peer review education.
14. Facilitate communication between the CDO and various departments regarding provider issues and resolutions.
15. Support PI and safety meetings. Participation in other meetings as requested by the CDO.
16. Prepares travel arrangements, and handle reimbursements-paperwork for providers and CDO.
17. Contribute to team efforts by accomplishing related tasks as needed.
18. In collaboration with the CDO responsible for the creation of department policies, procedures, Maintain up-to-date policies and procedures and board approvals. Ensure sharing and uploading the approved Policies and Procedures with appropriate departments and locations.
19. Gather data and information, input it into reports, and ensure accurate presentation of findings. Must be proficient with Microsoft Office, including Power point, Excel and Word.
20. In collaboration with the CDO responsible for reviewing and managing contracts, requiring familiarity with legal terminology and ensuring proper documentation.
21. Coordinates all training for CDO using company credit cards as necessary when required.
22. Perform other duties as assigned by supervisor.
QUALITIES & CHARACTERISTICS
1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Healths staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employs through his/her actions
3. Strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1. Bachelors Degree in Healthcare Administration, Business Administration, Project Management or related field.
2. Skills in Microsoft Office, including Word, Outlook, and Excel
3. Knowledge of HER
4. Preferred knowledge in Dental.
5. Ability to follow written and oral directions
6. Ability to write and spell correctly
7. Ability to maintain the confidentiality of the departments issues
8. Demonstrate clear knowledge of Ampla Healths clinic structure, standards, procedures and protocols
9. Knowledge of Principles and practice of modern dentistry as related to public health organizations and community health programs.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Works well with patients, co-workers, and vendors in a generally comfortable environment in office. Employee must possess the following physical requirements:
1. Must be able to lift up to 40 lbs
2. Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients, vendors, agencies, and staff
3. Must have vision, which is adequate to read memos, a computer screen, registration forms and other documents
4. Must be able to reach above the shoulder level to work, must be able to bend, squat, sit, stand, stoop, crouch, reach, kneel, twist and turn
GENERAL PURPOSE:
Under the direction of the CDO, the CDO Project Manager will provide essential administrative support while overseeing and coordinating various projects within the dental department. This role involves managing scheduling, documentation, and communications, as well as ensuring smooth office operations. Additionally, the position will oversee project timelines, resource allocation, and team coordination to ensure successful completion of dental-related initiatives.
MAIN RESPONSIBILITIES & DUTIES:
1. Maintain CDO schedule.
2. Maintain provider -on call schedule.
3. Produces information by Transcribe, format, input, edit, and transmit text, data, correspondence, and proposals.
4. Assist with department projects to ensure timelines are met, including audits, budgets, and new site developments.
5. Maintain and protect sensitive provider files, including agreements, CVs, applications, performance reviews and privileging.
6. Responsible for the creation of board reports.
7. Orders for dental administrative department supplies. Following internal procedures, purchasing orders and maintaining inventory of supplies.
8. Track and maintain contracts for renewals and revisions, and make updates as needed.
9. Coordinate provider meetings, performance reviews, and assist with onboarding and orientation for dental providers. Reviews the incentive policy, controlled substance policy, work completion timelines, along with providing the orientation schedule for the first week.
10. Work with Human Resources to prepare necessary documents for provider evaluations and pay actions.
11. Maintain confidentiality of sensitive information, especially payroll and medical data.
12. Assists with Dental student paperwork, which involves obtaining contracts from schools, paperwork from the student and precepting provider.
13. Update peer review protocols for the dental department. Track timely completion of Peer Reviews. Pulls reviews from vendor portal to share with Compliance and Providers. Works closely with peer review vendors to suggest format, feedback, creating peer review specialty forms etc. Communicates provider feedback to vendors and vice versa. Set up meetings with providers and site admins for peer review education.
14. Facilitate communication between the CDO and various departments regarding provider issues and resolutions.
15. Support PI and safety meetings. Participation in other meetings as requested by the CDO.
16. Prepares travel arrangements, and handle reimbursements-paperwork for providers and CDO.
17. Contribute to team efforts by accomplishing related tasks as needed.
18. In collaboration with the CDO responsible for the creation of department policies, procedures, Maintain up-to-date policies and procedures and board approvals. Ensure sharing and uploading the approved Policies and Procedures with appropriate departments and locations.
19. Gather data and information, input it into reports, and ensure accurate presentation of findings. Must be proficient with Microsoft Office, including Power point, Excel and Word.
20. In collaboration with the CDO responsible for reviewing and managing contracts, requiring familiarity with legal terminology and ensuring proper documentation.
21. Coordinates all training for CDO using company credit cards as necessary when required.
22. Perform other duties as assigned by supervisor.
QUALITIES & CHARACTERISTICS
1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Healths staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employs through his/her actions
3. Strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1. Bachelors Degree in Healthcare Administration, Business Administration, Project Management or related field.
2. Skills in Microsoft Office, including Word, Outlook, and Excel
3. Knowledge of HER
4. Preferred knowledge in Dental.
5. Ability to follow written and oral directions
6. Ability to write and spell correctly
7. Ability to maintain the confidentiality of the departments issues
8. Demonstrate clear knowledge of Ampla Healths clinic structure, standards, procedures and protocols
9. Knowledge of Principles and practice of modern dentistry as related to public health organizations and community health programs.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Works well with patients, co-workers, and vendors in a generally comfortable environment in office. Employee must possess the following physical requirements:
1. Must be able to lift up to 40 lbs
2. Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients, vendors, agencies, and staff
3. Must have vision, which is adequate to read memos, a computer screen, registration forms and other documents
4. Must be able to reach above the shoulder level to work, must be able to bend, squat, sit, stand, stoop, crouch, reach, kneel, twist and turn
Under the direction of the CDO, the CDO Project Manager will provide essential administrative support while overseeing and coordinating various projects within the dental department. This role involves managing scheduling, documentation, and communications, as well as ensuring smooth office operations. Additionally, the position will oversee project timelines, resource allocation, and team coordination to ensure successful completion of dental-related initiatives.
MAIN RESPONSIBILITIES & DUTIES:
1. Maintain CDO schedule.
2. Maintain provider -on call schedule.
3. Produces information by Transcribe, format, input, edit, and transmit text, data, correspondence, and proposals.
4. Assist with department projects to ensure timelines are met, including audits, budgets, and new site developments.
5. Maintain and protect sensitive provider files, including agreements, CVs, applications, performance reviews and privileging.
6. Responsible for the creation of board reports.
7. Orders for dental administrative department supplies. Following internal procedures, purchasing orders and maintaining inventory of supplies.
8. Track and maintain contracts for renewals and revisions, and make updates as needed.
9. Coordinate provider meetings, performance reviews, and assist with onboarding and orientation for dental providers. Reviews the incentive policy, controlled substance policy, work completion timelines, along with providing the orientation schedule for the first week.
10. Work with Human Resources to prepare necessary documents for provider evaluations and pay actions.
11. Maintain confidentiality of sensitive information, especially payroll and medical data.
12. Assists with Dental student paperwork, which involves obtaining contracts from schools, paperwork from the student and precepting provider.
13. Update peer review protocols for the dental department. Track timely completion of Peer Reviews. Pulls reviews from vendor portal to share with Compliance and Providers. Works closely with peer review vendors to suggest format, feedback, creating peer review specialty forms etc. Communicates provider feedback to vendors and vice versa. Set up meetings with providers and site admins for peer review education.
14. Facilitate communication between the CDO and various departments regarding provider issues and resolutions.
15. Support PI and safety meetings. Participation in other meetings as requested by the CDO.
16. Prepares travel arrangements, and handle reimbursements-paperwork for providers and CDO.
17. Contribute to team efforts by accomplishing related tasks as needed.
18. In collaboration with the CDO responsible for the creation of department policies, procedures, Maintain up-to-date policies and procedures and board approvals. Ensure sharing and uploading the approved Policies and Procedures with appropriate departments and locations.
19. Gather data and information, input it into reports, and ensure accurate presentation of findings. Must be proficient with Microsoft Office, including Power point, Excel and Word.
20. In collaboration with the CDO responsible for reviewing and managing contracts, requiring familiarity with legal terminology and ensuring proper documentation.
21. Coordinates all training for CDO using company credit cards as necessary when required.
22. Perform other duties as assigned by supervisor.
QUALITIES & CHARACTERISTICS
1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Healths staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employs through his/her actions
3. Strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1. Bachelors Degree in Healthcare Administration, Business Administration, Project Management or related field.
2. Skills in Microsoft Office, including Word, Outlook, and Excel
3. Knowledge of HER
4. Preferred knowledge in Dental.
5. Ability to follow written and oral directions
6. Ability to write and spell correctly
7. Ability to maintain the confidentiality of the departments issues
8. Demonstrate clear knowledge of Ampla Healths clinic structure, standards, procedures and protocols
9. Knowledge of Principles and practice of modern dentistry as related to public health organizations and community health programs.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Works well with patients, co-workers, and vendors in a generally comfortable environment in office. Employee must possess the following physical requirements:
1. Must be able to lift up to 40 lbs
2. Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients, vendors, agencies, and staff
3. Must have vision, which is adequate to read memos, a computer screen, registration forms and other documents
4. Must be able to reach above the shoulder level to work, must be able to bend, squat, sit, stand, stoop, crouch, reach, kneel, twist and turn
GENERAL PURPOSE:
Under the direction of the CDO, the CDO Project Manager will provide essential administrative support while overseeing and coordinating various projects within the dental department. This role involves managing scheduling, documentation, and communications, as well as ensuring smooth office operations. Additionally, the position will oversee project timelines, resource allocation, and team coordination to ensure successful completion of dental-related initiatives.
MAIN RESPONSIBILITIES & DUTIES:
1. Maintain CDO schedule.
2. Maintain provider -on call schedule.
3. Produces information by Transcribe, format, input, edit, and transmit text, data, correspondence, and proposals.
4. Assist with department projects to ensure timelines are met, including audits, budgets, and new site developments.
5. Maintain and protect sensitive provider files, including agreements, CVs, applications, performance reviews and privileging.
6. Responsible for the creation of board reports.
7. Orders for dental administrative department supplies. Following internal procedures, purchasing orders and maintaining inventory of supplies.
8. Track and maintain contracts for renewals and revisions, and make updates as needed.
9. Coordinate provider meetings, performance reviews, and assist with onboarding and orientation for dental providers. Reviews the incentive policy, controlled substance policy, work completion timelines, along with providing the orientation schedule for the first week.
10. Work with Human Resources to prepare necessary documents for provider evaluations and pay actions.
11. Maintain confidentiality of sensitive information, especially payroll and medical data.
12. Assists with Dental student paperwork, which involves obtaining contracts from schools, paperwork from the student and precepting provider.
13. Update peer review protocols for the dental department. Track timely completion of Peer Reviews. Pulls reviews from vendor portal to share with Compliance and Providers. Works closely with peer review vendors to suggest format, feedback, creating peer review specialty forms etc. Communicates provider feedback to vendors and vice versa. Set up meetings with providers and site admins for peer review education.
14. Facilitate communication between the CDO and various departments regarding provider issues and resolutions.
15. Support PI and safety meetings. Participation in other meetings as requested by the CDO.
16. Prepares travel arrangements, and handle reimbursements-paperwork for providers and CDO.
17. Contribute to team efforts by accomplishing related tasks as needed.
18. In collaboration with the CDO responsible for the creation of department policies, procedures, Maintain up-to-date policies and procedures and board approvals. Ensure sharing and uploading the approved Policies and Procedures with appropriate departments and locations.
19. Gather data and information, input it into reports, and ensure accurate presentation of findings. Must be proficient with Microsoft Office, including Power point, Excel and Word.
20. In collaboration with the CDO responsible for reviewing and managing contracts, requiring familiarity with legal terminology and ensuring proper documentation.
21. Coordinates all training for CDO using company credit cards as necessary when required.
22. Perform other duties as assigned by supervisor.
QUALITIES & CHARACTERISTICS
1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Healths staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employs through his/her actions
3. Strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health
PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES
1. Bachelors Degree in Healthcare Administration, Business Administration, Project Management or related field.
2. Skills in Microsoft Office, including Word, Outlook, and Excel
3. Knowledge of HER
4. Preferred knowledge in Dental.
5. Ability to follow written and oral directions
6. Ability to write and spell correctly
7. Ability to maintain the confidentiality of the departments issues
8. Demonstrate clear knowledge of Ampla Healths clinic structure, standards, procedures and protocols
9. Knowledge of Principles and practice of modern dentistry as related to public health organizations and community health programs.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Works well with patients, co-workers, and vendors in a generally comfortable environment in office. Employee must possess the following physical requirements:
1. Must be able to lift up to 40 lbs
2. Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients, vendors, agencies, and staff
3. Must have vision, which is adequate to read memos, a computer screen, registration forms and other documents
4. Must be able to reach above the shoulder level to work, must be able to bend, squat, sit, stand, stoop, crouch, reach, kneel, twist and turn
