What are the responsibilities and job description for the Administrative Assistant position at Ampleo?
About Ampleo
Amplēo provides experienced business leaders, including CFOs, CMOs, and CHROs, to companies on a fractional basis to help them achieve their full potential. Amplēo allows companies the freedom and flexibility to add highly expert, strategic talent as they need it, without the hassle or cost of a full-time hire. It also offers experienced business leaders and proven professionals the opportunity to do their best work across multiple companies while enjoying greater variety, flexibility, and balance in their lives. Thousands of companies rely on Amplēo professionals to deliver seasoned leadership and expert counsel at all levels of their organization.
Job Title: Administrative Assistant
Department: Amplify Group
Type: Part-Time
What you’ll do:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This fully remote role is responsible for handling a variety of administrative tasks to support our leadership team and broader organization. The ideal candidate is proactive, resourceful, and possesses strong communication skills.
- Manage incoming mail, including scanning and distributing documents to appropriate personnel.
- Deposit checks and maintain records of transactions.
- Answer phone lines, return messages, and direct inquiries to the appropriate team members.
- Schedule and coordinate meetings between managing partners, board members, and the support team.
- Plan and execute company retreats, events, and team-building activities.
- Maintain and update the company’s general calendar.
- Order business cards for partners and colleagues.
- Assist in organizing Lunch n’ Learn sessions, including scheduling and logistics.
- Apply for continuing education credits for relevant team members.
- Complete special projects as requested by leadership.
What we’re looking for:
- 3 years’ in administrative support role.
- Bachelors Degree (preferred)
- Strong organizational skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Google Workspace, and virtual meeting platforms (Zoom, Meets, etc.).
- Ability to multitask and manage multiple priorities in a remote work environment.
- Self-motivated with a proactive approach to problem-solving.