Executive Administrator

Executive Administrator

Job Location: Greenville, SC

Type: Full-time

Position Summary:

The Executive Administrator must be a committed professional who possesses strong values, great work ethic, and impeccable organizational and communication skills. This individual will be responsible for collaborating with and providing personalized administrative support to a team of performance psychologists and

support staff. The candidate must be flexible to meet the demands of our growing organization.

Critical Skills:

• Adaptability

• Organization

• Communication

• Follow through

• Efficiency

Executive Administrator Responsibilities:

• Managing the day-to-day calendars, including scheduling client engagements and appointments and prioritizing the most sensitive matters

• Communicating directly with clients on scheduling engagements/ meetings and coordinating workflow and deliverables to execute agreements

• Managing monthly billing through QuickBooks, including working with clients on PO processes and invoicing for payment

• Managing light accounting and bookkeeping duties including reimbursement processing and communication with accounting firm

• Providing executive administrative assistance, such as writing and editing emails, preparing PowerPoint slide decks, drafting memos and preparing communications on the team’s behalf

• Organizing office meetings, including scheduling, sending reminders and organizing catering when necessary

• Maintaining comprehensive and accurate corporate records, documents, and reports

• Coordinating travel arrangements (both domestic and international) and creating trip itineraries

• Managing day to day office needs including ordering office supplies, being the point person for maintenance, IT, landlord, mailing, shipping, and supplies; office errands; office birthdays

• Managing minor HR responsibilities including but not limited to: onboarding/offboarding employees and PTO tracking

• Answering incoming phone calls in a polite and professional manner and accurately taking messages

• Greeting and welcoming visitors and clients

• Other duties as assigned by leadership

Preferred experience, knowledge, skills, and abilities:

• 2-3 years of administrative assistant experience

• Proficient in Microsoft Office Suite and QuickBooks

• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, etc.)

• Time management skills and ability to meet deadlines

• Excellent verbal and written communication skills

• Strong organizational skills and ability to multitask

• Problem-solving and decision-making skills

• Ability to act as gatekeeper and escalate relevant information to executives as needed

• Ability to work effectively with minimal supervision

• Strong interpersonal skills

• Ability to treat confidential information with appropriate discretion

• Exceptional attention to detail

About the Company:

AMPLOS is derived from the Latin word for ‘grow or develop,’ which is at the heart of our work. We are a performance psychology consulting company that specializes in accelerating people development in individuals, teams, and organizations. We optimize and enhance who you are and how you do things. Our diverse clientele ranges from Fortune 50 companies to national championship college football teams to local business. We believe that investing in human capital is the competitive advantage harnessed by the highest performing organizations in the world.

Compensation & Benefits:

Compensation is competitive and commensurate with education and experience. Benefits include 401k contributions, health insurance, professional development/continuing education time and funds, paid time off, and workers compensation.

If interested, please submit the following application materials:

• Cover Letter

• Resume and/or Curriculum Vitae

• 2-3 Professional References

Please send application materials to:

Meredith Gowens ( mgowens@amplos.com)