What are the responsibilities and job description for the Bilingual Administrative Assistant position at AMR US INC?
Job Description
Job Description
Job description
Responsibilities :
Greet and welcome visitors in a professional and friendly matter
Answer and direct phone calls to the appropriate individuals
Provide general administrative and clerical support, including data entry, filing, and photocopying
Process incoming and outgoing mail, packages, and deliveries.
Manage office supplies and maintain inventory
Assist with order entry and processing
Coordinate projects and tasks as assigned
Provide customer support and address inquiries or concerns
Assist with operations, sales, hr, and finance team as needed
Experience :
Bilingual Spanish proficiency is preferred
Proficiency in various office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, project management software, and possibly industry-specific software.
Familiarity with QuickBooks desktop is a plus
Strong organizational skills with the ability to prioritize tasks effectively
Excellent verbal and written communication skills
Attention to detail and accuracy in data entry and proofreading
Travel Coordination : Experience in booking travel arrangements, including flights, accommodations, transportation, and itineraries, often for multiple travelers.
A strong understanding of the need for confidentiality, especially when dealing with sensitive information and executive communications.
Exceptionally organized and can efficiently manage calendars, schedules, and tasks for multiple individuals or teams.
Managing projects, including planning, coordinating, and tracking progress. They may have handled complex projects, such as office moves or events.
Problem solving : Adept at identifying issues, proposing solutions, and making decisions independently when needed.
Note : This job description is not intended to be all-inclusive. The team member may be required to perform other duties as assigned by management.
Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.
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