Business Administrative Manager

Business Adminstrative Manager

We are seeking a highly versatile, proactive, and sharp Adminstrative Manager to take ownership of critical administrative, HR, compliance, and financial functions in a fast-paced, startup-like environment. This role requires a true multi-tasker who thrives on wearing multiple hats, problem-solving, and setting up operations from the ground up. The ideal candidate will play a pivotal role in building and streamlining essential business operations, ensuring efficiency and compliance while working closely with leadership, external vendors, and cross-functional teams.

Key Responsibilities

Build & Own Core Business Adminstrative Operations

• Establish and manage all Administrative, HR, and Accounting functions from scratch.
• Develop and implement processes, policies, and tools to drive operational efficiency.
• Act as the go-to person for problem-solving and cross-functional collaboration.

General Administration

• Manage office setup and administration, including WeWork contracts, mail handling, and vendor management.
• Oversee corporate banking operations , including account openings, signer updates, and financial transactions.
• Take full ownership of expense management, including approvals, payment processing, and monthly reconciliation.

HR Operations

• Assist HR processes, including onboarding, employment contracts, and benefits administration.
• Set up and manage payroll, corporate credit cards, and worker’s compensation, insurance.
• Develop HR policies and ensure compliance with labor laws and best practices.

Accounting & Financial Management

• Select and implement an accounting ERP system (e.g., QuickBooks) to streamline financial operations.
• Manage financial reporting, including quarterly statements and budgeting.

Sales & Marketing Operations Support Gifting & Vendor Management

• Act as the primary point of contact for gift vendors, coordinating with sales and content teams.
• Oversee gift ordering, inventory management, and delivery logistics.
• Approve and manage expenses related to gifting operations.

Event & Conference Management Assistance

• Research and book accommodations for industry events.
• Coordinate sponsorships and vendor negotiations to optimize costs and benefits.
• Oversee meeting room logistics, including AV setup and catering.
• Handle all event-related inquiries, approvals, and financial tracking.

What We’re Looking For

• A sharp, driven self-starter who thrives in a dynamic, startup-like environment.
• Proven ability to multi-task and manage multiple priorities in a fast-paced setting.
• 5 years of experience in operations, administration, HR, or finance.
• Experience in setting up operations from scratch—building HR, accounting, and admin functions from the ground up.
• Strong problem-solving skills and the ability to take ownership of critical processes.
• Familiarity with accounting systems (QuickBooks preferred), HR tools, and compliance requirements.
• Exceptional communication and organizational skills.
• Bilingual Korean and English is plus, not required.