Business Administrative Operations Manager

Business Operations Manager

We are seeking a highly versatile, proactive, and sharp Operations Manager to take ownership of critical administrative, HR, compliance, and financial functions in a fast-paced, startup-like environment. This role requires a true multi-tasker who thrives on wearing multiple hats, problem-solving, and setting up operations from the ground up. The ideal candidate will play a pivotal role in building and streamlining essential business operations, ensuring efficiency and compliance while working closely with leadership, external vendors, and cross-functional teams.

About the Company

We are a global leader in the renewable energy sector with over 30 years of experience, specializing in Energy Storage Systems (ESS). As we expand our presence in the U.S. market, we are building a strong foundation for sustainable growth. This role offers the unique opportunity to be part of a new U.S. launch, setting up key business functions and playing a critical role in our long-term success.

Key ResponsibilitiesBuild & Own Core Business Operations

• Establish and manage all administrative, HR, accounting, and compliance functions from scratch.
• Develop and implement processes, policies, and tools to drive operational efficiency.
• Act as the go-to person for problem-solving and cross-functional collaboration.

General Administration

• Manage office setup and administration, including WeWork contracts, mail handling, and vendor management.
• Oversee corporate banking operations , including account openings, signer updates, and financial transactions.
• Take full ownership of expense management, including approvals, payment processing, and monthly reconciliation.

HR Operations

• Assist HR processes, including onboarding, employment contracts, and benefits administration.
• Set up and manage payroll, corporate credit cards, and worker’s compensation, insurance.
• Develop HR policies and ensure compliance with labor laws and best practices.

Accounting & Financial Management

• Select and implement an accounting ERP system (e.g., QuickBooks) to streamline financial operations.
• Manage financial reporting, including quarterly statements and budgeting.

Sales & Marketing Operations Support Gifting & Vendor Management

• Act as the primary point of contact for gift vendors, coordinating with sales and content teams.
• Oversee gift ordering, inventory management, and delivery logistics.
• Approve and manage expenses related to gifting operations.

Event & Conference Management Assistance

• Research and book accommodations for industry events.
• Coordinate sponsorships and vendor negotiations to optimize costs and benefits.
• Oversee meeting room logistics, including AV setup and catering.
• Handle all event-related inquiries, approvals, and financial tracking.

What We’re Looking For

• A sharp, driven self-starter who thrives in a dynamic, startup-like environment.
• Proven ability to multi-task and manage multiple priorities in a fast-paced setting.
• 5 years of experience in operations, administration, HR, or finance.
• Experience in setting up operations from scratch—building HR, accounting, and admin functions from the ground up.
• Strong problem-solving skills and the ability to take ownership of critical processes.
• Familiarity with accounting systems (QuickBooks preferred), HR tools, and compliance requirements.
• Exceptional communication and organizational skills.
• Bilingual Korean and English is plus, not required.