Accounts Payable Coordinator- 2885828

Job Title: Accounts Payable Coordinator

Location: Boston, MA 02111

Salary/Payrate: $55K-$65K and AWESOME benefits!!!

Work Environment: Hybrid (2 of days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: $500.00

Job Description

The Accounts Payable Coordinator is responsible for A/P functions and other general accounting duties according to established policies and procedures. The Accounts Payable Coordinator’s primary function will be to support all aspects of accounts payable. This position will also work to backup and support the Accounts Payable Travel and Expense Senior Lead processing expense reports and other tasks as deemed necessary.

Responsibilities

• Review vendor invoices for compliance and ensure proper coding and approvals for our Canadian company.
• Assist with expense report review and approval for compliance for our Canadian and US companies.
• Prepare and process electronic payable files into the financial system and troubleshoot errors.
• Setup and maintain new and existing vendors in our system by means of a vendor portal.
• Conduct sanction checks for new vendors as part of the vendor onboarding process.
• Analyze the system for possible duplicate activity. Institute corrections as needed. Communicate errors to others involved with the errors, and work to reduce the future issues.
• Investigate and resolve outstanding vendor checks, including communication with vendors and internal personnel.
• Assist with managing the AP team email inbox. Answer questions and resolving issues as they arise for vendors, attorneys, and staff, ensuring urgent issues are escalated appropriately.
• Process and post wire payments to financial system, ensuring all backup and approvals for compliance are attached and paid in the system before each month-end.
• Assist with weekly check runs, ensuring any special requests with checks are handled as needed.
• Cross train with other staff members to ensure proper coverage for vacations and other times when staffing is low.
• Organize and maintain all accounts payable files.
• Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
• Assist with special projects as needed.
  
  

Qualifications

• Bachelor’s degree in accounting or finance preferred.
• 2 years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
• Prior experience with Elite, Aderant or other financial management system for professional services.
• Experience with expense management and invoice processing system, e.g., Chrome River, Concur, Expensify, etc.
• Excellent computer skills, including proficiency in using Office 365 applications, e.g., MS Word, Outlook, MS Excel and PowerPoint.
• Ability to quickly get up to speed and master new applications and software is critical.
• Experience with automated workflows is a plus.
• Experience with foreign currency is a plus.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Flexibility to work overtime when necessary.