Law Firm Office Manager - 2959815

Job Title: Law Firm Office Manager

Location: Dallas, TX 75201

Work Environment: Onsite with flexibility to work from home

Salary: $92-122K/year (salary is dependent upon experience)

Bachelor Degree required: HIGHLY Preferred

Referral Fee: $500 - Refer qualified colleague, friends, or family.

• Position will not include any hiring/firing/annual review responsibilities. MUST have office management experience in a law firm.
  
  

Summary



Responsible for the daily administrative duties and business functions of assigned office(s). The position works closely with department leadership to meet the overall needs of the office. Works collaboratively with the office managing partner to drive office engagement and culture. Demonstrates ability to work in and foster a positive team environment. Responsible for managing budgets and projects, and executing office, department, and firm goals. Work collaboratively with office and department leaders, lawyers, and business professionals to provide leadership within the office. Serves as liaison between office, other firm departments and external business contacts and vendors.

Location

This position is located in firm’s Dallas office with opportunity to travel and expand oversight to another Texas office.

Responsibilities

• Oversees and supports administrative duties in the office and ensures that office is operating smoothly.
• Oversees office business center, hospitality, and reception to ensure protocols and processes are adhered to, relaying information and escalating issues to the operations manager and department leadership.
• Timely reports and communicates with regional office administrator, relaying information and escalating office, employee relations, or other issues/challenges.
• Represents and supports firm decisions and initiatives, ensuring firm procedures and policies are followed.
• Collaborates with various committees, departments, and Regional Office Administrator to create meaningful office and business professional relations events to drive office engagement and culture.
• Maintains office administration and operations budgets for all areas of responsibility. Reviews related budgets, invoices, vendor payments, etc. on a regular basis to ensure adherence and report status and variances.
• Assists with office layout planning and office moves.
• Serves as liaison with landlord and building engineering.
• Responsible for office communications regarding building notices, firm holiday notices, and other announcements as appropriate.
• Oversees local sports ticket program, if applicable.
• Schedules and provides onsite support in collaboration with regional office administrator for local partner meetings.
• Ensures success of local meetings and events in collaboration with onsite team.
• Provides onsite IT, Information Governance, and other department support as needed; escalates issues to appropriate department manager.
• Handles onsite needs and collaborates with other departments for new hires and departures.
• Identifies opportunities for process and office management improvement and relays same to department management.
• Supports large projects and programs in the office which may include IT, HR, D&I, Accounting/Billing, Client Events, etc. Participates in and/or helps socialize rollouts of same.
• Maintains confidential information in a professional and trustworthy manner.
• Other duties as assigned.
• Provides leadership to and manages a team of business professionals to include coaching, mentoring and professional development. Responsible for providing performance feedback on a regular basis.
  
  

Desired Skills

• Experience with facilities management a plus.
• Knowledge of basic accounting principles to include budget management preferred.
• Strong professional presence, leadership skills.
• Excellent interpersonal skills required to interact with peers, lawyers, business professionals, and department management on a daily basis.
• Strong organizational, delegation and problem-solving skills required to interpret and resolve issues as they arise.
• Ability to drive firm initiatives and develop a positive and inclusive office culture.
• Ability to multi-task and work effectively in a fast-paced environment and demonstrate strong technical and analytical skills.
• Must maintain confidentiality and demonstrate good professional judgment.
  
  

Minimum Education

• High School Diploma or GED
  
  

Preferred Education

• Bachelor’s Degree
  
  

Minimum Years Of Experience

• 4 years’ management experience in a professional services or law firm environment
  
  

Essential Job Expectations

While the specific job requirements of the position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all firm employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.
  
  

All firm employees are expected to embrace and uphold our firm values as a part of Firm’s culture.

Work Environment

• On-site - Regular in-office presence with some flexibility for work-from-home