Legal Administrative Assistant- 2016232

Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.

Location: Oakland

Salary: 100-110K

Hybrid: 3 days in office / 2 days WFH (Tue-Thu are in office days)

Bachelor's degree required: NO

Work week hours: 40

Daily hours: 8-5, 9-6, can be flexible

Looking for a strong litigation secretary with experience in Labor and Employment.

JOB SUMMARY

The Legal Practice Assistant (Legal Administrative Assistant) is responsible for providing daily administrative support within Labor & Employment

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following:

• Provide administrative and Case Assistant support for Labor and Employment
• Maintain, and update weekly, the investigations case list, to ensure final investigation report deadlines and budgets are met and calendared in the
• Attend Investigations weekly team meeting;
• Manage, schedule and calendar investigative interviews by Zoom and in person;
• Provide word processing assistance, proofread and assemble investigative reports, contracts, legal memoranda, letter opinions, correspondence, proposals and/or other documents as needed; and,
• Manage calendar, travel, and speaking engagements to support business development and related projects.

CORE DUTIES

• Prioritizing work flow, juggling multiple and sometimes competing priorities, exercising judgment to make basic decisions in a variety of work situations, and maintaining flexibility in day-to-day completion of duties;
• Coordinate logistics of support for major conference presentations and attendance;
• Review incoming correspondence and route as appropriate;
• Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
• Partner with various Firm departments to accomplish tasks and projects;
• Maintain shared/group office calendars and individual attorney calendars in Outlook;
• Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
• Prepare check requests and coordinate payment to vendors when necessary;
• Prepare expense reports and work closely with the Administrative Practice Assistant (APA) on travel arrangements;
• Back up other LPAs and office administrative staff during planned and unplanned absences;
• Take direction and apply corrections to future revisions;
• Partner with attorneys to proactively manage their business development activities;
• Familiarity with litigation secretarial duties a plus (i.e. rules of court, formatting pleadings, TOA/TOC, e-filing, etc.);
• Demonstrate excellent customer service;
• Work extended hours as needed;
• Work cordially, cooperatively, and productively with all firm employees;
• Attend work on-site on a regular, punctual and reliable schedule (on core days and as needed during high-stakes workflow);
• Maintain composure and work efficiently and accurately during high-energy situations involving frequently changing circumstances; and
• Other functions as assigned.

QUALIFICATIONS

• Prior professional experience in Labor and Employment
• Minimum of seven years of executive assistant/legal secretary/legal assistant experience, preferably supporting an attorney or executive level manager;
• Prior experience in labor and employment law strongly preferred;
• Superior customer service skills;
• Powerful organizational skills and ability to contribute to streamlining processes in concert with the practice group administrator;
• Strong written and verbal skills, including accuracy in grammar, spelling and punctuation;
• Strong attention to detail;
• Pro-active self-starter with ability to work independently, as well as in a team environment;
• Experience using O365, including strong knowledge of MS Word, PowerPoint, Excel, and Outlook; CCC Macros, iManage, time and billing systems, and Adobe Professional is preferred;
• Demonstrated ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role;
• Demonstrated ability to maintain and update skills as required by the position;
• Interpersonal skills necessary to work with and communicate effectively with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.