Legal Administrative Assistant (Corporate & Litigation) - 2993137

Job Title: Legal Administrative Assistant (Corporate & Litigation)

Location: Miami, FL 33131

Salary/Payrate: $70K-$85K annually plus OT and AWESOME benefits!!!

Work Environment: Hybrid (2 of days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: $500.00

Job Description

The Legal Secretary provides support to attorneys and paralegals, resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills.

As a Legal Secretary, your duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications, conflict checks and audit letters
• Accurately enter attorney time into timekeeping system to meet weekly deadlines
• Work closely with Accounting Department staff to prepare client billings and receivables
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
• Provide assistance to Shareholders to prepare for all internal/external meetings
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Manage attorney calendars and schedule client meetings

Skills & Competencies

• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time
• Personable, professional, detailed-oriented and a problem solver
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Advanced knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e-filings and Federal Court procedures
• Excellent written and verbal communication skills

Qualifications & Required Experience

• Associate's degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred
• Position also requires the ability to work under pressure to meet strict deadlines
• Experience with managing monthly client billings preferred