Project Coordinator/ Assistant

Position Title: Project Analyst/ Administrative Assistant

Location: New Boston, TX.

Contract Duration: 12 months (possibility of conversion to FTE or extension)

Work Schedule: 4/40 (6:30am-5pm)

Pay Rate: $23.18/hour

Job Description:

As a Project Analyst/Administrative Assistant, you will be responsible for planning and executing daily administrative tasks related to a direct customer program as requested by the program manager and team members.

You will maintain calendars for multiple program team members, plan meetings and events, and take meeting minutes.

You will create written documents, communications, presentations, and statistical reports following program requirements.

Additionally, you will transfer data from Excel spreadsheets into the BAE Systems EFIR database, manage data collection, format, edit, and submit weekly reports.

You will interact with internal and external customers in a professional manner and meet with the program manager regularly to determine their needs.

You will develop, implement, and improve processes to support the program and perform other duties as necessary.

Key Responsibilities:

• Plan and execute daily administrative tasks related to a direct customer program.
• Maintain calendars for multiple program team members.
• Plan meetings and events.
• Take meeting minutes and compose reports.
• Create written documents, communications, presentations, and statistical reports.
• Transfer data from Excel spreadsheets into the BAE Systems EFIR database.
• Interact with internal and external customers in a professional manner.
• Meet with the program manager regularly to determine their needs.
• Develop, implement, and improve processes to support the program.

Requirements:

• Excellent communication skills.
• Attention to detail.
• Solid organizational and time-management skills.
• Ability to work independently and effectively under pressure.
• Critical thinking.
• Collaborative mindset.
• Confident decision-making.
• Dependability.
• Analytic reasoning.
• Adaptability.
• Maintain confidentiality.

Skills Required:

• Microsoft 365.
• Database management.
• Research.
• Analysis skills.
• Editing and proofreading.
• Presentations and spreadsheets.

Education:

A high school diploma or equivalent plus 3 or more years of related experience is required.

Each higher-level related degree may substitute for two years of related experience.

The position requires intermediate-advanced Excel skills and experience working with enterprise databases, able to do presentations and submit regular and ad hoc reports.

Salary : $23