What are the responsibilities and job description for the Construction Procurement Specialist- 90388391 - Onsite Philadelphia, NY or DC position at Amtrak?

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

SUMMARY OF DUTIES :

This individual-contributor position requires Subject Matter Expert (SME) level technical knowledge in end-to-end strategic sourcing concepts and activities including conducting spend analytics, market analysis, demand analysis, RFx, contract negotiation and implementation, contract management, and ongoing strategic supplier management. The categories may include but are not limited to : direct procurement for construction, engineering, material & equipment for capital and operations projects.This position is accountable for cost-effective life-cycle management of critical or strategic commercial categories or groups of categories and associated subcontracting. Responsible for managing key commercial relationships; developing and implementing subcontracting types and strategies (EPC / DBB / DB / CMAR); seeking out qualified supplier firms, performing subcontractor qualifications; negotiations, award and administration of engineering or construction contracts within the appropriate ERP and related systems. Must be able to negotiate complex contract terms and conditions and understand technical scopes of work in detail. This position applies SME knowledge of the ERP system; Integrates Federal and other applicable Procurement Regulations; Negotiates complex terms and conditions; and identifies potential risks with assigned Purchase Orders or Contracts and independently seeks guidance from management-level Procurement personnel or the Law Department. This position is responsible to analyze commercial data to identify target categories and recommend opportunities for strategic development.Position shall report into Manager, Sr. Manager or Director, as assigned.

Hiring office is Philadelphia Amtrak office or other Amtrak offices as advised during the recruitment process, office reporting will begin as remote with foreseeable change to hybrid or full time in-person.

ESSENTIAL FUNCTIONS :

Provides purchasing services for Amtrak business units, including solicitation, negotiation of contract pricing, contractual terms and conditions of purchase, performing cost or price analyses, development of sources of supply, and the ongoing management of strategic suppliers.
Facilitates and implements the Procurement lifecycle; including but not limited to : pre-award activities & post award administration, including chairing pre-bid and category kickoff meetings, risk analysis, negotiating terms and conditions, payment terms, liquidated damages and incentive fees. Perform post-award cost analysis, evaluations, change and claim management as well as contract closeout.
Negotiates procurement contracts involving variable costs and non-standard terms and conditions. Prepares and administers contracts that are financially and legally sound ensuring enforcement of contractual requirements and Amtrak’s policies and procedures in concert with Federal Procurement Regulations and / or the Uniform Commercial Code, as applicable.
Partners with other Procurement and Logistics functions including Planning, Procurement, Business Improvement, and Material Control. Work closely with departmental peers across functional areas to build procurement influence.
Serves as an interface to business units and management for the sourcing function and responsible for managing procurement projects assigned. Assists business units in finalizing Statements of Work, as necessary.
Interacts with internal and external customers, providing a high level of collaboration; assists and supports business units from a commercial perspective.
Recruits, maintains, and manages suppliers with focus on total cost improvements while maintaining the highest code of ethics and conduct.

MINIMUM QUALIFICATIONS :

BS in Business Administration or related field plus 4 years of relevant experience. Or, a minimum of 8 years of relevant experience in lieu of a bachelor’s degree.

Must possess knowledge of strategic sourcing concepts, procure-to-pay processes, types of procurement contracts, commodity pricing, market trends, quality standards, sources of supply (including minority firms), negotiation techniques, value analysis and other cost savings methods.

Experience in purchasing materials or related fields. Experience in procuring construction services is a plus.

Proven track record of improving business processes and delivering measurable results.

Effectively works under a matrix management structure.

Ability to analyze strategic options and their direct potentials and indirect impact on the organization.

Experience and ability to work with senior level management in supply chain, inventory management, and procurement program problem resolution. Proven ability to influence. Must be able to work and communicate effectively in writing and verbally with all levels of the company and suppliers.

Prior satisfactory job performance.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES :

Expertise in business acumen, financial and analytical acumen, written and verbal communication, presentation skills, and implementation and execution. Ability to work in a fast-paced environment with frequently changing priorities.

Expertise in ERP system and Procure-to-Pay processes.

Written and verbal communication skills sufficient to prepare, negotiate and review contracts, bids, proposals and vendor agreements for legal terms / conditions and acceptability of items to specifications. Able to identify risks in contractual terms, perform risk analysis, evaluate all levers that can be utilized in negotiation, and present recommendations with pros and cons for the consideration of management and the Law Department.

Embraces learning new tasks, both complex and simple, to maintain effectiveness in this position. Self-starter with good analytical skills and common sense to problem solving.

Demonstrate ability to learn new tasks in order to maintain effectiveness in position.

Must be detailed oriented and disciplined to ensure project completion and effective follow-through.

Results-oriented and metrics driven.

Excellent interpersonal skills.

Strong expertise in business acumen, financial and analytical acumen, written and verbal communication, presentation skills, and implementation and execution.

Must be very proficient and efficient in the use of the Microsoft suite of tools including Outlook, Word, Excel, and PowerPoint, and ERP systems such as Ariba and SAP.

Self-starter with good analytical skills and common sense to problem solving.

Demonstrate ability to learn new tasks, both complex and simple in order to maintain effectiveness in position.

PREFERRED QUALIFICATIONS :

BS in Business Administration or related field plus 7 years of relevant experience

Professional procurement certification such as a Certified Purchasing Manager (CPM), Certified Public Purchasing Buyer (CCPB), Certified Public Purchasing Officer (CPPO) or other certifications equivalent to Certified Purchasing Manager (CPM)

Experience in procuring services such as, construction, consulting, engineering, facilities management, and logistics; market expertise and supplier management skills.

Project Management experience.

Experience in SAP / Ariba.

WORK ENVIRONMENT : Physical Demands :

Constantly or frequently uses a computer keyboard, monitor and mouse to perform a variety of tasks.

Constantly or frequently sits, stands, walks, and may lift, carry, push, or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting).

Mental Demands :

Constantly communicates, comprehends, and responds to verbal statements and instructions, both orally and in writing.

Frequently acquires new knowledge, skills, and tasks, both complex and simple, in order to maintain effectiveness in position.

Frequently resolves problems with conflicting priorities in cognitively demanding situations.

Frequently reads and analyzes hard copy and or computer screen material and writes reports as appropriate.

Conducts in person and / or telephone dialogues as appropriate in order to manage and conduct the flow of work.

Working Conditions :

Constantly works in a fast-paced, time sensitive environment with frequently changing priorities.

Frequently handles multiple projects simultaneously.

Subject to travel throughout and outside the region as required (e.g., via airplane, train, automobile).

Works daily in the SAP and integrated Ariba system.

COMMUNICATIONS AND INTERPERSONAL SKILLS :

Must have excellent oral and written communication skills.

PAY TRANSPARENCY :

The salary / hourly range is $78,600-$101,844. Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and / or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings

here

Requisition ID : 164002

Band Zone : [[req_bandZone]]

Posting Location(s) : Pennsylvania; District of Columbia; Maryland; New Jersey; New York; Virginia

Work Arrangement : Onsite 4 days a week Click here for more information about work arrangements at Amtrak.

Job Family / Function : Finance

Relocation Offered : No

Travel Requirements : Up to 25%

Recruiter Name : Stephanie Venuto

Recruiter Email : [[cust_recruiterEmail]]

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants / employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant / employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race / color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin / ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law..

Salary : $78,600 - $101,844

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