PROPERTY MANAGER

Description

PURPOSE:

To be responsible, under the supervision of the Regional Manager, for all phases of the operation of a property. This is including but not limited to, the general administration and maintenance of the physical plant; to direct and control all personnel and resources to the end and that the property is maintained at all times in good physical condition with a stabilized fiscal operation.

The Property Manager, with the supervision of the Regional Manager, is responsible for occupant selection, qualification, assignment of units, and all other functions related to the management of the apartments. It is mandatory to develop a fair system for accepting applications in the order they are received. It is the policy of Amurcon Realty Company to provide fair housing by ensuring equal opportunity for all persons regardless of race, creed, color, sex, or national origin, handicap or familial status. Property Manager is essential personnel during inclement weather.

ESSENTIAL JOB FUNCTIONS:

The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to walk, climb or balance, and talk or hear. The employee is frequently required to sit; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 50 pounds and, or on rare occasions, move more than 100 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outside weather conditions, pest and rodents. The employee is occasionally exposed to moving mechanical parts; high, precarious places, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually moderate.

DUTIES AND RESPONSIBILITIES:

• Train, motivate and evaluate all employees. Responsible for work performed by all staff members under his/her direction.
• Hire and terminate all employees in accordance with the company's policy and under the direction of the Regional Manager.
• Adhere to all company personnel directives as per the manual of operations and the employee handbook.
• Address all resident issues in a prompt and professional manner.
• Market Apartments and have knowledge of competitors; through the internet, website marketing, and in the physical area. Monitor and track advertising effectiveness.
• Prepare, process, and sign all leases and related forms. Have a strong understanding of the lease and documents Perform all duties assigned.
• Knowledge of leasing procedures, property policy and computer policy
• Maintain all on-site records pertaining to residents, bills, vendors, contracts, and property matters
• Collect rents and handle delinquent accounts. Follow policy on rent collection
• Work with Attorneys
• Maintain necessary records of all financial transactions of the property.
• Assist the Regional Manager in creating the annual budget.
• Adhere to all appropriate company accounting directives, including, but not limited to:
  • Use of account numbers
  • Expense requirements
  • Accounts payable system
  • All rental records
  • Other monthly reports
  • Petty Cash fund
  • Computer accounting systems
• Responsible and accountable for all monies pertaining to the development. Lost or missing funds due to negligence on the part of the rental Office shall become reimbursable to Amurcon Realty Company by the Property Manager.
• Make bank deposits and or use of bank scanner
• Purchase necessary supplies in accordance with company policy.
• Supervise outside contractors working on the property.
• Handle all details of move-ins and move-outs, giving special attention to apartment inspection check-ins and checkouts.
• Respond to emergency situations on the property (daily, nights, weekends, holidays) Be able to able to adapt to changes, delays, and unexpected events.
• Perform routine inspections of the property
• Ensure that residents are provided with a clean safe, well-maintained community is continually inspecting the property and improvements, recording deficiencies and taking necessary action.
• Work with residents and resident organizations. Including after hour and weekends Ensure that all maintenance requests are handled within 24 hours, if possible, and that residents are notified if parts must be ordered, causing a delay.
• Report accidents and emergency situations to the main office immediately and prepare the property reports.
• Establish schedules and assign personnel for routine maintenance and emergency coverage.
• Obtain training on all computer software to be proficient in the functions of same.
• Supervise maintenance staff, including Maintenance Superintendent.
• Adhere to all maintenance and purchasing directives as per the manual of operations, including, but not limited to
  • Property Inspections
  • Maintenance Requests
  • Landscaping and grounds
  • Safety
  • Special Maintenance items
  • Purchase order procedure
  • Pool
• Make routine suggestions for improvements on property or policy
• Knowledge and use of safety equipment.
• Assist in maintaining a safe work environment
• Be able to perform the jobs of the Leasing Agent and Assistant Property Manager when
• Occasional travel for training and meetings
• Valid driver's license and reliable transportation
• Knowledge and understanding of company policy and applicable governing laws- Confidentiality, Fair Housing Law, Virginia Landlord Tenant Act., ADA, OSHA, etc. This job description is not intended to be all- inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
• Perform all other reasonable requests made by Navigate, Boston Capital, CAHEC, Berkadia, HUD, VHDA, ACOV, or the Regional Manager, or the other officers of Amurcon Realty Company.

Qualifications