Human Resources Administrative Assistant

As the HR Support / Payroll Assistant at AMVAC, you will play a key role in supporting the Human Resources Department and the company’s payroll by ensuring that all payroll documentation is properly organized and compliant and assisting with maintaining employee records and files. You will work closely with the HR Business Partner to ensure smooth payroll operations and provide administrative support for various HR-related tasks.

AMVAC®, an American Vanguard company, has successfully served the results‐driven global markets through development, manufacturing and marketing of products for agricultural and commercial use. At American Vanguard, we believe in growth, innovation, and opportunity. We understand that a successful business is built on the strength of its people which is why we are dedicated to nurturing talent, fueling success and cultivating potential. The focus is building high performing teams, growing talent and focusing strategically on operational excellence, innovation and growth.

Key Responsibilities:

• Payroll Processing Support: Assist with the accurate preparation and processing of payroll using ADP, ensuring that all employee hours, overtime, deductions are correctly recorded.
• Employee Records Maintenance: Ensure employee payroll records are up-to-date in ADP, managing changes such as pay rates, deductions, and benefits, and maintaining accurate documentation.
• Audit Assistance: Provide payroll documentation and support for internal and external audits, ensuring that all records are accurate, complete, and ready for review.
• Employee Support: Respond to employee inquiries related to payroll, including pay, deductions, tax forms, and benefits, resolving issues in a timely and professional manner.
• Payroll Reporting: Assist with generating payroll-related reports, including tax filings and deductions, and help reconcile discrepancies in payroll data as necessary.
• Documentation Management: Maintain and organize payroll documentation, ensuring all records are properly filed in both digital and physical formats for easy retrieval during audits and compliance checks.
• Mail Management: Check and sort payroll-related mail daily, ensuring all documents (such as tax forms, garnishment notices, and employee correspondence) are processed and filed in a timely manner)
• Ad Hoc Requirements: Provide support for various ad hoc administrative tasks as requested, demonstrating flexibility and responsiveness to changing needs.

The Person:

Knowledge Base and Experience

• Education: High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Accounting, or a related field preferred.
• Experience:At least 1-2 years of payroll or HR support experience, with hands-on experience using ADP / ADP WFN payroll preferred.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with office management software.
• Communication Skills: Strong verbal and written communication skills, capable of interacting professionally with stakeholders at all levels.
• Organizational Skills: Exceptional organizational abilities with a keen attention to detail. Proven track record of managing multiple tasks and prioritizing effectively in a fast-paced environment.
• Customer Service Orientation: Strong interpersonal skills and a commitment to providing excellent service to both internal and external stakeholders.
• Adaptability: Ability to thrive in a dynamic work environment and adjust to changing priorities with a positive attitude.
• Confidentiality: Demonstrated ability to manage sensitive payroll and employee information with the utmost discretion, ensuring confidentiality.

Professional and Cultural Characteristics

• Proactive Approach: Show initiative and a strong sense of ownership in all tasks, seeking opportunities to improve processes and enhance team effectiveness.
• Highly Organized: Demonstrate exceptional organizational skills in managing time, tasks, and resources efficiently to enhance productivity.
• Team Player: Build positive relationships with colleagues and contribute to a supportive, collaborative work culture.
• Continuous Learning Advocate: Embrace opportunities for professional development and foster a culture of learning within the organization.
• Commitment to Excellence: Maintain high standards of professionalism and quality in all work, ensuring alignment with corporate goals and values.

This Position includes:

Health insurance including Medical, Dental, Vision, Life with Health Savings Account (HSA) or Flexible Spending Account (FSA) available. 401(k) Retirement Savings Plan with Employer Match and Employee Stock Purchasing Plan (ESPP) offered. Additional benefits include Vacation, Sick, Holiday time off as well as a Wellness program.

AMVAC, An American Vanguard Company, (NYSE: AVD) This position is on-site 5 days a week. American Vanguard’s corporate offices are located directly across from Orange County Airport (SNA).

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.