Correspondence Support Specialist

Overview

Amyx is seeking a Correspondence Support Specialist to assist in managing the correspondence process for DOE's MESC Program Offices. The selected candidate will collaborate with internal and external stakeholders to prepare, coordinate, and track official communications, ensuring timely and accurate responses. This role requires strong organizational skills, excellent communication abilities, and proficiency in managing workflows and documentation.

Responsibilities

• Collaborate with program offices to create responses for various communications, including letters from: Project sponsors, applicants, industry representatives, interest groups, business associations, State and local governments, Congress, federal agencies, and DOE offices.
• Draft correspondence using standard forms and templates in compliance with procedures.
• Coordinate with the Executive Secretary to meet correspondence requirements.
• Maintain a detailed correspondence tracker for effective process management.
• Attend meetings to provide updates on the status of pending correspondence.
• Prepare and issue official correspondence and certificates.
• Facilitate and maintain correspondence workflows and organize correspondence folders on a shared drive.
• Assist in documenting correspondence processes and procedures.
• Coordinate physical mailings as required and manage document delivery to and from the Forrestal Building.
• Maintain accurate records, administrative dockets, and tracking logs.
• Prepare official correspondence ensuring consistency and accuracy.
• Manage meeting correspondence, including tracking and documenting Q&As in a centralized repository on the SharePoint-based OneMESC platform.
• Must have the ability to communicate accurate information

Qualifications

Required:

• Bachelors degree or equivalent experience in administrative support, communications, or related fields.
• Minimum of 3 years of experience in correspondence or documentation support roles.
• Strong communication skills, both verbal and written.
• Exceptional organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and SharePoint.
• Proven ability to manage workflows, track processes, and meet deadlines.

Desired:

• Prior experience in correspondence or executive administrative support for government or federal organizations.
• Familiarity with DOE workflows and protocols for official correspondence.
• Strong ability to work collaboratively across departments and with senior staff.
• Experience with meeting correspondence management and Q&A documentation

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Please contact talent@amyx.com with any questions!

Amyx is an Equal Opportunity employer. Amyx is committed to providing equal employment opportunity to all job seekers. Every qualified applicant receives focused consideration for employment and no one is discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. In addition to federal law requirements, Amyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Equal Opportunity Employer- Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. Amyx is an E-Verify employer.Amyx proudly and proactively takes affirmative action to advance employment of individuals who are minorities, women, protected veterans and individuals with disabilities. Physical DemandsEmployee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.