What are the responsibilities and job description for the Purchasing Assistant position at Anaheim Admin?
Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Purchasing Assistant in Anaheim, CA. The purpose of Purchasing Assistant position is to provide a wide variety of clerical support to the Purchasing and Finance Department.
The Purchasing Assistant coordinates the requisition, pricing, purchase, accounting and distribution of supplies and other items.
Maintains a variety of records concerning purchases, invoices, packing slips and provides internal and external customer support.
In addition, this role will assist with variety of purchasing projects / tasks, expedite vendor shipments, and facilitate returns. At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family.
We are proud to offer a range of plans that help protect you in the case of illness or injury including :
- A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.
- Benefits coverage starts after one full month of employment!
- Generous vacation, sick, and holiday benefits!
- Generous 401(k) matching contributions and more!
- To view our detailed benefits guide, please visit our career site at www.pposbccareers.org Responsibilities Essential Functions : Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.
- Creates purchase orders for purchases in Inventory Management System, ENVi.
- Reviews requisitions and purchase orders for the purpose of ensuring completeness and accuracy prior to processing.
- Assist with organizing inventory stock in purchasing storage room and setting up medication room at health centers by organizing the medication and medical supply inventory bin system.
- Collect order status info and receive orders in ENVi as needed.
- Voucher invoices for payment in ENVi as needed.
- Maintains accurate records of all purchases.
- Consolidates and files all packing slips from all health centers and internal departments.
- Works with accounting department to check for discrepancies with invoices.
- Processes, packs and ships supplies to sites through couriers.
- Prepares and maintains a variety of files and filing systems; prepares, maintains, and updates various records; verifies information as requested.
- Keep all files current and organized.
- File files numerically, alphabetically, by subject matter and other specified system accurately to standard.
- Maintenance of the Finance department archive files.
- Generate labels to mark boxes for purging for compliance purposes.
- Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date reference and audit trails for compliance.
- Maintains and confirms purchase orders, reviews paperwork and invoices submitted for accuracy;
- Monitors and follows-up on purchase orders from inception to delivery of goods and services.
- Collaborates with other departments for the purpose of the purchase of supplies and services.
- Assists / processes documents and materials (e.g.
bids, incoming purchase requisitions, purchase orders, mail, etc.) to support purchasing operations.
order status, purchase order tracking, etc).
staff, administration, auditors, vendors, etc).
Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position. CORE COMPETENCIES – WE CARE :
Embraces opportunities to help team members, stakeholders, and other departments.
The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education :
Electronic medical records experience may also be required.
