Administrative Assistant

Job Title: Administrative Assistant

Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will excel in supporting daily office operations, managing schedules, and performing a variety of administrative tasks. If you are proactive, detail-oriented, and capable of multitasking in a fast-paced environment, we encourage you to apply.

Hours: Full-Time, 8-hour days

Qualities of Competent Administrative Assistant

· Organizational Skills: Ability to manage multiple tasks, files, and schedules efficiently. Manage calendars and schedule meetings, appointments, and events.

· Attention to Detail: Precision in handling paperwork, records, and employee information. Ensuring accuracy and attention to detail in all tasks.

· Communication Skills: Strong verbal and written communication to interact effectively with employees, HR management, and in group presentations and meetings.

· Discretion and Confidentiality: Ability to handle sensitive information with the utmost confidentiality.

· Problem-Solving Skills: Ability to address and resolve employee issues and conflicts.

· Tech Savvy: 40WPM, Proficiency in HR software, Paycom, Microsoft Office, SharePoint/One Drive and other digital tools.

· Interpersonal Skills: Ability to build and maintain positive relationships with employees.

· Time Management: Efficiently prioritizing and managing time to meet deadlines.

· Adaptability: Flexibility to adapt to changing environments and new responsibilities.

· Team Player: Willingness to collaborate with colleagues and support team efforts.

· Customer Service Orientation: Providing excellent service and support to employees.

· Integrity: Demonstrating honesty, strong moral principles, and ethical behavior at all times.

· High Regard for Employees: Respecting and valuing employees, treating them with fairness and empathy.

· Accountability: Taking responsibility for one's actions and ensuring tasks are completed accurately and on time.

· Transparency: Being open and clear in communications and actions.

· Uphold and Enforce Company Policies: Ensuring that all actions and decisions comply with company handbook policies and regulations.

· Balancing Interests: Striking a balance between the best interests of the company/management and those of the employees.

· Strong Interpersonal Skills: Building and maintaining positive and productive relationships with employees and management.

· Effective Communication: Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

· Prioritization and Planning: Must be able to prioritize and plan work activities to use time efficiently.

· Quality Monitoring: Must be organized, accurate, thorough, and able to monitor work for quality.

· Dependability: Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

· Reliability and Flexibility: Must be reliable, flexible with schedule, and self-driven, willing to travel.

· Proficiency in Microsoft 365: Must be proficient in Microsoft 365 (Teams, Word, Excel, SharePoint, Outlook).

Recruitment/New Hire Process

· Participating in recruitment efforts

· Posting job ads and organizing resumes and job applications

· Screening and scheduling job interviews and assisting in interview process

· Collecting and complete employment information

· Ensuring background and reference checks are completed

· Preparing and organizing new employee files

· Prepare and edit documents, presentations, and reports

· Familiarity with labor laws

Payroll

· Help in processing payroll, which includes ensuring vacation and sick time are tracked in the system

· Answering payroll questions

· Facilitating resolutions to any payroll errors

· Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Record Maintenance

· Maintaining current HR files and databases

· Updating and maintaining employee benefits, employment status, and similar records

· Maintaining records related to grievances, performance reviews, and disciplinary actions

· Performing file audits to ensure that all required employee documentation is collected and maintained

· Completing termination paperwork and assisting with exist interview

Pay: From $60,000.00 per year

Benefits:

· Health insurance

· Paid time off

Schedule:

· 8 hour shift

Work Location: In person

Application Questions
You have requested that really ask candidates the following questions:

How many years of staffing experience do you have?
What is the highest level of education you have completed?

Are you fluent in Spanish?
Are you authorized to work in the following country: United States?
Are you willing to undergo a background check, in accordance with local law/regulations?
When are you available for an interview or phone screen? Please list 2-3 dates and times or ranges of times.
This question was written by the employer. You can report inappropriate questions to really by exiting this application and clicking the blue "Report Job" job link below the job description. "How many years of 10 Key experience do you have? How many years of administrative assistant experience do you have? How many years of Data Entry experience do you have? How many years of QuickBooks experience do you have? What is the highest level of education you have completed? Do you speak English and Spanish? Are you authorized to work in the following country: United States? What percentage of the time are you willing to travel for work? How is your previous experience relevant to this role? This question was written by the employer. You can report inappropriate questions to really by exiting this application and clicking the blue "Report Job" job link below the job description. "Able to type minimum 40 wpm""

*** You must complete the assessments to be considered for the position.***

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Night shift
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Medical: 1 year (Required)
• EMR: 1 year (Required)

Language:

• Spanish (Required)

Location:

• Anaheim, CA 92805 (Preferred)

Work Location: In person

Salary : $60,000