Senior Administrative Assistant-Series

Salary : See Position Description

Location : Anaheim CA, CA

Job Type : Full-Time

Job Number : 2025-S22(All)-DM

Department : Human Resources Classified

Opening Date : 01 / 16 / 2025

Closing Date : 2 / 6 / 2025 11 : 59 PM Pacific

The Position

• This recruitment is promotional only

The following eligibility lists will be established through this recruitment. Please view the complete job description and assigned salaries for each position via the hyperlinks provided below.

Senior Administrative Assistant - Program Support

Job Description Hyperlink :

Salary : $5,276 - $6,944 / monthly

Senior Administrative Assistant - Program Support / Bilingual

Job Description Hyperlink :

Salary : $5,536 - $6,944 / monthly

Senior Administrative Assistant - School Support

Job Description Hyperlink :

Salary : $5,276 - $6,944 / monthly

Senior Administrative Assistant - School Support / Bilingual

Job Description Hyperlink :

Salary : $5,536 - $6,944 / monthly

BASIC FUNCTION

Refer to hyperlinks above

Employment Standards

MINIMUM QUALIFICATIONS

Refer to individual hyperlinks above

KNOWLEDGE, SKILLS, AND ABILITIES

Refer to individual hyperlinks above

PHYSICAL DEMANDS

Employees in this classification walk, stand and must be able sit for long periods of time; carry, push, pull, stoop, bend and use fingers repetitively, use both hands simultaneously, and may lift 5 to 25 lbs. unassisted; must speak clearly, and hear normal voice conversation; and use a computer and telephone.

WORK ENVIRONMENT

Employees in this classification work inside, and may work outside when monitoring student activities; employees may work in direct contact with the public, students, parents and other District staff; may be subjected to negative interpersonal situations, and be exposed to minor contagious illnesses (colds, flu, etc.); employees must perform with high volume of work and tight deadlines, with continuously changing priorities and interruptions; and may work alone without guidance from supervisor.

Examples of Duties

Note : The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.

GENERAL ESSENTIAL DUTIES

Refer to individual hyperlinks above

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

Recruitment Information

RECRUITMENT TYPE : Promotional - Only current employees may apply.

CERTIFICATION TYPE : Promotional - Qualified candidates, or Eligibles, who pass all testing stages will be placed on one eligibility list. Current employees will receive additional preference points based on longevity before placement on the list. The top 3 ranks of Eligibles will be certified for a hiring interview.

APPLICATION PROCESS

All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.

Note : You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.

SCREENING PROCESS

The screening process for this position, which may be subject to modification, will include some form of a(n) : application screening, initial qualifications screening, documentation / certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS

The examination may consist of any combination of a(n) : training and experience (T&E) evaluation, written knowledge test, hands on / performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure / process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including : successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may be provided with advanced step placement upon recommendation of the hiring manager and approval by Human Resources based upon :

A) Additional qualifying experience beyond that required for entry into the class.

B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.

C) Difficulty experienced in the recruitment of candidates to meet the vacancy needs in the class.

D) Additional skills or qualifications of the candidate that make them especially qualified for the position.

E) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS

Benefits earned by all permanent classified employees :

Benefits earned by all permanent classified employees working 20 hours or more per week :

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT

The Anaheim Union High School District prohibits discrimination intimidation harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. the following employees have been designated to handle questions and complaints of alleged discrimination :

504 Coordinator :

Amy Kwon, Contact for Disability Discrimination Concerns

Location : 501 N. Crescent Way, Anaheim, CA 92801

Email : kwon_a@auhsd.us

Title IX Coordinator (Employees) :

Scott Jensen, Director, Human Resources

Location : 501 N. Crescent Way, Anaheim, CA 92801

Email : jensen_s@auhsd.us

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.

FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US

Anaheim Union High School District offers an extensive benefits package for permanent classified employees. This includes 9-12 vacation days in accordance with employment term, 14 holidays, medical, dental, and vision insurance.

PLEASE READ THE FOLLOWING STATEMENT : This application may ultimately be used as a resource for screening / testing purposes to identify the most qualified candidates and later for the hiring manager when reviewing final candidates. With this in mind, please answer the following questions as honestly and thoroughly as possible, while maintaining conciseness.Note : Resumes are not accepted in lieu of a completed online application. All experience, education, training, and certification must be included in your application in order to be considered.Please select "Yes" to indicate your acknowledgement of these instructions.

AUHSD Employment Status This opportunity is Promotional only, meaning that only permanent employees of the Anaheim Union High School District will be considered.Are you a current permanent employee (not a substitute) of the Anaheim Union High School District, on probation, or are you on a reemployment list based on reductions in force?

Position Preferences Which position within the Senior Administrative Assistant series would you like to have your application considered for?(You may select more than one option from the list below).

Education Which of the following best represents your education background? Please check the highest level of education you have completed. Please Note : Applicants are required to provide valid proof. Attach your diplomas, transcripts, or degrees to your online application.

List the field of degree(s) and / or related coursework you possess.

Secretarial Experience Which of the following best represents your secretarial and clerical experience involving frequent public contact? Please check the number of years of experience you possess.This experience must be reflected in the work history section of the employment application.

Please describe the most advanced project you have worked on in direct support of an administrator or manager.If no experience, list "N / A".

Please describe your experience writing documents for administrators / managers (e.g. invoices, purchase requisitions, agenda items, agreements, notices, etc.), including a specific example from your professional work history.

AUHSD Secretarial Experience Do you possess two (2) or more years of experience at the level of Secretary or higher with the Anaheim Union High School District?This experience must be reflected in the work history section of the employment application.

Financial Record-Keeping Does your experience include at least one (1) year of financial record keeping?This experience must be reflected in the work history section of the employment application.

Describe your experience performing financial record keeping tasks for an office, department, or organization (i.e. processing payroll, submitting purchase orders, collecting and processing cash used for petty cash, etc..). If no experience, list "N / A".

Bilingual Facility Bilingual positions in this classification are required to speak, read, and write in a designated second language (i.e. Spanish).Do you speak, read, write, and interpret fluently in the Spanish language?

Do you acknowledge that a valid First Aid Certification issued by an authorized agency is required at time of appointment for Senior Administrative Assistant - School Support positions?

WRITTEN NARRATIVE This application may ultimately be used as a resource for screening / testing purposes to identify the most qualified candidates and later for the hiring manager when reviewing final candidates.With this in mind, please generally describe how and why your training and experience qualify you to be a successful Senior Administrative Assistant in a school district.

Required Question

Salary : $5,276 - $6,944