What are the responsibilities and job description for the Office Manager position at Anchorage Classical Ballet Academy?
Position: Office Manager
Organization: Anchorage Classical Ballet Academy (ACBA)
About ACBA
Anchorage Classical Ballet Academy (ACBA) is a premier ballet school in Anchorage, Alaska. Our mission is to inspire, enrich, and educate while preserving the classical art of dance through its comprehensive training programs and performances.
Position Summary
ACBA is seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations, support faculty and students, and ensure a smooth and efficient working environment. The Office Manager will play a key role in customer service, scheduling, and administrative support for the academy.
Key Responsibilities
- Administrative Support: Manage office operations, including scheduling, record-keeping, and correspondence.
- Customer Service: Serve as the first point of contact for students, parents, and visitors, providing excellent customer service.
- Scheduling & Coordination: Maintain class schedules, coordinate studio space usage, and assist with event planning.
- Billing & Payments: Process tuition payments, track accounts, and manage financial records.
- Communication: Handle emails, phone calls, and inquiries in a professional and timely manner.
- Support for Faculty & Staff: Assist instructors with administrative tasks and studio needs.
- Supply & Inventory Management: Ensure office and studio supplies are stocked and organized.
Qualifications
- Must be available evenings and Saturdays.
- Previous experience in office administration or customer service preferred.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and database management.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
Job Types: Full-time, Part-time
Expected hours: 20 – 40 per week
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Schedule:
- 4 hour shift
- 8 hour shift
- After school
- Evening shift
- Weekends as needed
Work Location: In person
