ACMS Secretary

ACMS Front office Secretary Job Goals:

• To positively greet and welcome visitors and incoming calls to the school in a friendly, helpful, and efficient manner; to provide assistance and support the efficient operation of the district educational programs.

Performance/Job Responsibilities and Duties are:

• Operates the telephone operating system; receives all calls and directs calls to appropriate party.
• Greet, screen and direct all visitors to appropriate departments; provide routine information to the public.
• Performs a variety of clerical work as assigned including posting, maintaining records, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records.
• Assists with a variety of clerical duties as directed.
• Prepares, duplicates, assembles and distributes materials; maintains telephone personnel directory.
• Coordinates dispatch information for courier system.
• Files and computes routine lists, records, reports and correspondence.
• Operates a variety of office equipment including computer, postage meter, calculator and copy machine.
• Distributes forms and applications; assist in completion and verifies accuracy and completeness.
• Assures the telephone operating system is covered during working hours; trains and provides work direction for substitute receptionists and student workers.
• Contacts police, security, fire and medical personnel as procedures require.
• Performs related duties for this position as assigned by principal.
• Works cooperatively with other personnel.
• Maintains confidentiality of students and/or staff.
• Other duties as assigned by the principal.

Qualificiations:

1. High School diploma or equivalent with general clerical training.
2. Ability to converse/work with a variety of people
3. Excellent interpersonal skills using tact, patience and courtesy.
4. Experience operating a multiple-phone system with knowledge of proper telephone technique and etiquette.
5. Experience and skill in office practices, procedures, and equipment.

Additional Information:

• 8 hour work day for 5 days per week during instructional school days 
• Contact Principal Jeanna Rose at Jeanna.Rose@anderson.kyschools.us for any additional questions