Office Manager/Graphics Specialist

Marketing/Fliers

Create & update fliers as needed

Take photos of new listings and catalog in paper & digital file

Access demographics on property and include in marketing materials

Create or adapt mapping for each property flier

Update broker email list regularly to ensure marketing emails are sent regularly and are effective

Create and find advertising opportunities to increase exposure of Anderson CRG

Add listings to Loopnet accurately & update as needed including flier

Advertise smaller properties on KSL.com

Listings/Filing

Keep all listings current with renewal and expansions

Keep listing spreadsheet with updated action items

Organize files from past deals, current deals, listings and failed deals; Create digital & paper files

Create lease expiration spreadsheet; remind officers of lease expiration dates

Accounting AR/AP

Keep checking accounts balanced and know balance at any given time

Ensure agents and outside brokers are paid timely

Pay all bill/invoices as they come in

Review and code credit card expenses monthly

Coordinate with accountant and see to it that annual taxes are paid for all entities

Create invoice & bill commissions accurately & adjust as necessary

Follow-up on unpaid invoices and account for all fully paid

Pay all vendors in timely manner

Keep all subscription services up to date and paid in a timely manner

Annually

Submit all deals to Costar for Power Broker deals and for comps

Retrieve W-9 from all payees in the year and forward to accountant

Submit final payroll numbers to accountant so 1099 can be generated

Anderson CRG summary of accounting so taxes can be estimated for upcoming year

Keep up to date records on closed deals

Send bank statements, credit card statements, and spreadsheet for tax prep

Client Research/Data

Do thorough research of identified areas to help determine market viability, MSA population

Find and map-identify specific retailers for area viability analysis

Create maps

Find traffic counts and include in maps

Compile and print multiples of tour books as needed

Other

Make travel arrangements for officers

Create mock-ups and order signs for all listings

Retrieve mail daily & process accordingly

Keep current addresses for all vendors, customers, etc. for future gifts, thank you’s, Christmas cards

Write handwritten thank you cards to selected customer after deals are closed

Copy & add and label keys to company key box

Keep copier maintenance agreement up to date and manage need for supplies

Keep office fully supplied with all necessary supplies, banking materials to keep office running

Ensure website is up to date and manage and optimize exposure

Back up files regularly on all computers

Keep network and software functioning

Keep all LLC, business licenses, real estate licenses current and paid before expiration & due date

Keep any memberships current i.e. ICSC, etc.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Work Location: In person

Salary : $19 - $22