Accounts Receivable Specialist

Accounts Receivable (AR) Specialist is responsible for managing and processing incoming payments, ensuring that the business receives payment for goods and services. Here is a detailed job description for an Accounts Receivable role:

Job Title: Accounts Receivable Specialist

Job Summary:

The Accounts Receivable Specialist is responsible for overseeing and managing all aspects of the company’s receivables. This role ensures timely collection of outstanding debts, accurate record-keeping, and clear communication with clients regarding their accounts.

Key Responsibilities:

• Invoice Creation and Management: Prepare, issue, and manage invoices for clients in a timely manner.
• Collections: Follow up on overdue accounts through phone calls, emails, and correspondence to ensure timely payment.
• Account Reconciliation: Reconcile accounts receivable records to ensure accurate tracking of payments and balances.
• Payment Processing: Process incoming payments, including checks, credit cards, and electronic transfers.
• Customer Support: Address and resolve customer inquiries or disputes related to their accounts or payments.
• Commission Calculation: Calculate monthly commissions based report data.
• Reporting: Generate weekly/monthly AR aging reports and provide reports to management, highlighting overdue accounts.
• Credit Management: Assess the creditworthiness of potential customers and help set up appropriate credit limits and payment terms.
• Documentation and Filing: Maintain accurate and up-to-date records of all payments, invoices, and communications for auditing purposes.
• Internal Communication: Work with other departments, such as sales and customer service, to ensure all customer accounts are up-to-date and accurate.
• Maintain Compliance: Ensure all activities comply with company policies, industry regulations, and accounting standards.

Skills and Qualifications:

• Education: Associate’s degree in Accounting, Finance, or related field (Bachelor's degree preferred).
• Experience: Proven experience in accounts receivable, billing, or accounting roles.
• Skills:
  • Strong attention to detail and organizational skills.
  • Proficient in accounting software (e.g., QuickBooks Desktop) and Microsoft Excel.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong problem-solving and negotiation skills.

Key Attributes:

• Analytical mindset: Ability to assess data, identify trends, and solve problems.
• Customer service-oriented: Patience and professionalism when dealing with customers.
• Time management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Working Conditions:

• Full-time position, Monday through Friday.
• Onsite in Andover Massachusetts.

This role is vital to ensure the company’s cash flow is maintained by keeping accounts up-to-date and resolving issues promptly.