What are the responsibilities and job description for the Event Support Specialist position at ANDREW WOMMACK MINISTRIES INC?
Job Details
Description
Position Purpose:
This position provides support to the Event Management team to ensure the successful planning & execution of all AWM & Charis Bible College home, internal, hosted & away events. This position will also provide support to the Conferences Event team as directed by the Director of Event Planning.
Essential Duties:
- Schedule ops and team debrief meetings per event in advance using a timeline
- Manage Conference email inbox
- Prepare and distribute team and operational meeting documents and agendas
- Take detailed operational meeting notes and distribute them to attendees
- Be able to effectively track details for multiple events simultaneously using professional software such as SharePoint, Smartsheet, Monday.com, and other project management tools and update the Event Managers
- Provide onsite support to the Event Management team during events
- Create and edit event-related documents and submit requests to other teams
- Get quotes and schedule outside vendors as needed for events; create proposals
- Liaison with the Administrative Assistant to the Senior Director of Conference and Events for quote payments
- Review the Event SharePoint page daily, update as needed, and inform the Event Management team of missing information
- Oversee GTC venue contract research and negotiations
- Ensure new events are added to the C&E SharePoint folder structure
- Monitor event registration page live dates and track deadlines
- Review event registration pages for accuracy and connect with Marketing for revisions
- Assist in reviewing ministry-wide event information for accuracy and connect with Marketing for necessary revisions
- Create a staff assignment spreadsheet for the department for all home events
- Prepare post-event reports and send them out to all teams involved
- Assist in reviewing Marketing assets for accuracy/approval
- Liaison between Marketing regarding promotions and assets
- Attend Event Management meetings, take detailed notes, and send them to all attendees
- Submit and monitor event webpage requests/revisions
- Participate in team meetings, leadership training, and ongoing professional development
- Manage Student Assistant/Intern’ hours, responsibilities, training, and scheduling
- Other tasks as assigned
Qualifications
Knowledge, Skills, and Abilities:
- Excellent verbal and written communication skills
- High attention to detail and time management
- High-level of confidentiality is expected
- Excellent computer skills
- Self-directed and self-motivated with good judgment skills
- Ability to prioritize tasks, delegate when necessary, and change direction quickly
- Strong problem-solving skills- identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
- Must work well with others and work well under pressure
- Must work well with others, be able to delegate, and work well under pressure.
- Must be able to effectively operate Windows-based computer and navigate Microsoft Office Suite
- Must be familiar with or able to learn Monday.com (Ministry-wide project management software)
Requirements:
- Must have a personal relationship with Jesus Christ
- Must sign the Statement of Faith
- A high school diploma or equivalent education is required
- Charis Bible College student or graduate is preferred
- Must be able to work some evenings and weekends
- Must be able to move up to 50lbs and work all day while standing
- Must pass all required checks
Experience:
- Experience with project management is a plus but not required
- Event experience preferred but not required
- Minimum 6 months of administrative office experience required
- Compensation is commensurate with experience
We offer a comprehensive benefits package for full-time employees to include the following: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays per year (10), Flexible Spending Account (FSA)-Medical/Dependent Care, Health Savings Account (HSA), Voluntary Life and AD&D, Short Term Disability, Long Term Disability, 403(b) Retirement Plan, Life Assistance Program, Accident/Hospital, ID Shield/Legal Shield and Telehealth
About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years, Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars, in churches, on radio and television, by training others at Charis Bible College, and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM, we like to have fun, and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve God’s people with Excellence, Faithfulness, and Integrity.
Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible?
If so, we are looking for someone faithful, available, willing to learn; and passionate about taking the Gospel Truth to the world.
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Salary : $17 - $19
