Administrative Assistant

Andrews & Cole is actively assisting a long time client with its search for an Administrative Assistant (Hybrid, in Washington, DC). Our client is a well-established and profitable organization with a strong track record of employee development and retention. They are offering competitive compensation, and looking to hire quickly.

**Salary = $75,000 - $90,000

Hours of Work: 9:00 am – 5:00 pm, Monday through Friday

Administrative Duties to include but not limited to:

• Create, edit, print, assemble, bind, photocopy, scan, and/or mail (hard copy or electronic) materials and other documents as needed
• Maintain current knowledge of Trust technology including but not limited to MS Office Suite, Adobe and Concur
• Coordinate transportation, travel arrangements and event registration as requested
• Assist in maintaining business calendars, setting up in-person and virtual meetings, preparing conference rooms for meetings, including, starting virtual meetings, troubleshooting and coordinating food and beverages
• Maintain business contacts of assigned personnel as requested
• Answer and assist telephone inquiries
• Distribute items in outboxes or as requested
• Prepare, complete and track expense requests, check requests, purchase orders, and complete expense reports
• Track concurrence sign-off for various filings/documents
• Act as liaison to the IT department and assist in the administration of various software programs
• Provide front reception and switchboard coverage as assigned

Finance Department Support Duties:

• Maintain all information concerning the operation of the Trust in confidence
• Maintain departmental electronic and paper files
• Assist with maintaining Month-End Electronic Binders and sign-offs for Closing Checklist duties
• Monitor account payable email, log electronic and physical vendor invoices, and mail vendor payments as needed
• Maintain Finance department weekly staff & Authorized Signer calendars
• Valuation & Portfolio Management Committee Scheduling & Support
• Assist with loan servicing, payment tracking, & limited bank recons, including download of bank statements
• Deposit checks as needed
• Project Task Tracking & Follow Up
• UPS Administrator (assign logins & reconcile usage to invoice)
• Prepare records for off-site storage and provide back-up for the deposit and retrieval from document storage vendor
• Maintain copiers and related supplies
• Research assignments as necessary
• Coordinate and attend selected staff meetings
• Clean internal coffee maker & fridge as needed
• Provide back-up support duties to other support staff as needed
• Other duties as assigned.

Qualifications:

• Strong interpersonal communication and organizational skills.
• Motivated individual capable of producing an accurate and timely work product.

Interested and qualified candidates should apply through this job posting and contact:

Jordan Schilit

Executive Recruiter at Andrews & Cole

704-772-1616 Direct / Cell

jschilit@andrewscole.com