Placement Coordinator

The Placement Coordinator will maintain internal placement database of enrollees. Assist with and corrordinate projects along with the Project Manager. Oversee simple activities to more complex plans.

Qualifications summary

Undergraduate university diploma; or two to four years related experience and/or training; or equivalent combination of education and experience.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Daily Duties

• Manage correspondence and field enquiries from prospective participants.


• Coordinate knowledge of core requirements for training and mentoring to help advise program participants on these topics.


• Provide advice to project participants regarding program progression and scheduling of training, mentoring, and workshops.


• Advise project participants about Center policies in close consultation with the Project Manager, including
  
  
  
  • Application and registration requirements
  
  
  • Training and mentoring progression and scheduling
  
  
  • Completion requirements.
  
  
  
  


• Distribute, and maintain relevant materials that will assist program participants in tracking their progress.


• Manage mentor calendars and schedule appointments.


• Communicate with faculty, deans, and departments of the Seminary, as needs dictate.


• Keep active lines of communication with various program partners.


• Other responsibilities as requested by the Project Manager.

Periodic Duties

• Secure and maintain certificates of completion, keep program participants’ records updated, and maintain documentation files.


• Process new program participant applications, gather materials, and create presentations for new participant orientation.


• Consult with participants regarding their program requirements and evaluation.


• File participant applications and prepare recommendations.


• Update Program Handbook for program participants, faculty instructors, and mentors.


• Coordinate the program schedule with participants, mentors, faculty, and stakeholders.


• Coordinate each mentor’s documents including providing guidance on scheduling, and, where necessary, travel arrangements.


• Assist in creating and maintaining records and documentation for all community projects (community assessments, grant applications, evaluations).


• Assist, where necessary, in providing tutorials for participants, mentors, and the project manager.


• Help maintain and update the Center’s website, program brochures, and other promotional material.


• Provide technical support to mentors/participants who use remote technology.


• Maintain a professional environment.

Occasional Duties

• Coordinate the approval process of program participants.


• Prepare contracts for mentors, faculty, and instructors.


• Ensure courses are made available by maintaining the course schedule, collecting syllabi, and reviewing all related documentation in light of program requirements.


• Assist the Project Manager as needed with special projects (e.g., implementing the annual plan, benchmarking).


• Prepare billing documentation as appropriate.

Supervisory responsibilities

This position does not require supervisory responsibilities.

Qualifications

Undergraduate university diploma; or two to four years related experience and/or training; or equivalent combination of education and experience.

The ability to effectively present information and respond to questions from Center management, program participants, fellow mentors and mentees, faculty and stakeholders. Ability to communicate in Spanish a plus.

Reasoning Ability

The ability to solve practical problems where program policies and procedures require discretional judgments.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Computer Skills

Proficient in MS Word, Excel, PowerPoint, Zoom, Teams, Claitysoft, etc.

Mathematical Skills

The ability to calculate figures relating to program and project requirements, finance and scheduling.

Interpersonal interactions

The Placement Coordinator is required to maintain daily contact with participants, colleagues, and faculty, usually through email, and contact daily contact with the project manager. Must have a positive and friendly personality, empathy for others, and interact on a professional level with faculty, mentors, mentees and students.

Physical demands

Sitting for extended periods, using a computer and keyboard, reaching for items on a desk, fine motor skills for typing and using a mouse. Must be willing and able to carry loads up to 10 pounds.

Work environment

Extensive computer screen time. Ability to multitask. Distactions from multiple activities happening at the same time. Possible travel on occassion.