What are the responsibilities and job description for the Executive Assistant position at Angel Kids PA?
JOB DESCRIPTION: Executive Assistant
As the largest pediatric clinic in Jacksonville, serving seven locations with nearly 20,000 patients, Angel Kids Pediatrics believes that caring for children is a continual process, and should not limited to just doctor office visits during regular business hours. We believe that by providing excellent medical care in a family and community-based environment that we can grow healthy children who will become healthy adults. We uphold the highest standards of a patient-centered medical home that provides quality, personalized and effective medical care as if each family was part of our own
Equity, innovation, and inclusion guide our growth and strategy. We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment.
Angel Kids is seeking a full-time Executive Assistant (Administration), to join our team located at our corporate office in Jacksonville.
This position is responsible for: Assisting Angel Kids Founder and President by providing administrative support. Handles situations requiring knowledge of the overall function of the area of responsibility, the overall organization's mission, vision, values and culture. Acts as central point of contact for other departmental Associates on activities and projects. Responds to inquiries, phone calls, messages and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include:
- Maintenance of records; setting up meetings including meeting agendas; preparation and response of correspondence and monitoring of emails
- Manages calendar and interfaces with staff and stakeholders for maintaining daily schedule and will arrange travel as needed.
- Sets up and schedules meetings including agendas requiring a knowledge of the purpose of the meetings, organizational priorities, and confidentiality required. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials, reports etc. and reviews ahead for accuracy.
- Prepares correspondence for appropriate signature as well as for own activities for both internal distribution as well as external contacts such as vendors and other interested parties.
- Prepares reports and presentations with accuracy.
- May be assigned special projects.
- May be assigned projects requiring research, gathering data, analysis, and reporting on results, working both independently and as part of a team.
- Maintains records for travel records, confidential reports, data collection
- Represents the agency in dealing with both internal and external stakeholders
- Answers questions or deals with problems independently as well as determines who to refer problems to.
- Keeps leaders informed about issues.
Job Requirements
- High School Diploma required. Associate's Degree preferred.
- One (1) to three (3) years' experience in an Executive/Administrative Assistant role required.
- Knowledge in the health care industry and or insurance preferred
- Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook.
- Strong organizational skills required.
- Strong written and verbal skills
- Must be able to work independently and think creatively.
- Must have the ability to work well with others.
- Good communications skills and regular attendance are required.
