Staff Coordinator

Overview
The Staffing Coordinator for Angels In Guard needs to be a team player and leader who will take pride in their ability to maintain and implement a seamless relationship with the employees and work with the administrative and management team to help grow the company. They will work directly with the CEO and medical background is preferred. Angels In Guard provides quality services to clients in need of healthcare or companionship in their home and the company foundation is based on respect, dignity and compassion while offering a family style work environment for staff and clientele.

The Coordinator needs to be comfortable with public speaking, and the use of interactive media and other digital devices or means of communication to facilitate employee training and on-boarding. Excellent listening skills, ability to maintain a warm, friendly relationship with different people and ability to gauge responses both verbal and non-verbal, during an interview or while interacting with an employee. Writing persuasive job listings, posting job ads on recruitment sites and reviewing candidates’ qualifications to shortlist the qualified applicants for interviews are imperative skills needed for the position. Our Staffing Coordinator will be responsible for all aspects of scheduling, recruiting, performing background and DMV checks on prospective employees, calling references, maintain confidentiality, keep accurate records and enforce compliance with labor regulations.

The ability to work a 30–40-hour week with occasional overtime is mandatory. A solid commitment to upholding the respect, values and integrity behind Angels In Guard with the employees and your Administrative team as well as possessing the drive and knowledge to facilitate your job duties to the best of your ability is crucial to your success and the employees success as caregivers. Our clients deserve the best life possible in their homes with caregivers they rely on and trust. YOU are the key to continuing to provide quality care and excellent employee relations to facilitate their needs.

Responsibilities

1. Write and post job listings

2. Track and implement hiring trends

3. Maintain compliance with current legal laws and regulations

4. Review and shortlist applicants for interviews

5. Implement creative or innovative means for recruiting

1. Qualifying and interviewing applicants

2. Interviewing applicants

3. Perform background and DMV checks pre-offer

4. Check references of applicants

5. Ensure employment paperwork is filled out

6. Maintain employee records

7. Set up trainings, train and sign all handbook/policies/training paperwork

8. Keep accurate and up to date employee records

1. Maintain accurate and up to date 30-day schedule for staff shifts

2. Receive staff call-offs and implement shift coverage

3. Monitor and track staff time off requests and schedule alternate coverage

4. Monitor staff mileage, checking location as per clients GPS

5. Adjust clock-in/out corrections and note to staff regarding change

6. Maintain 30 day Staff On-Call schedule

1. Maintain calendaring schedule for employee records

2. Perform employee re-evaluations

3. Track employee probationary periods

4. Monitor DMV reports, keep vehicle insurance file current on employee records

5. Monitor Care Academy completions and Certificates

6. Maintain Employee Personality and Qualifications on digital profile

1. Facilitate and handle all first staff/client introductions

2. Answer phone calls, messages and texts from staff

3. Maintain excellent communication with Client Managers and Administration

Experience
- Computer literacy is essential
- Strong organizational skills are required
- Previous experience in an office or clerical role is preferred
- Familiarity with QuickBooks is a plus
- Knowledge of medical receptionist duties is beneficial
- Excellent time management abilities
- Proficient in phone etiquette and communication skills

. Qualifications

a. B.S. or B.A. in Human Resources, Business Administration or related field. -or-

Equivalent verified work experience in Human Resources, Business Administration, Executive Administration.

b. 3 years of experience as a Staffing Coordinator, in Human Resources or an equivalent Executive position.

c. Proven knowledge of developing, implementing and tracking Human Resource strategies Including: recruiting, interviewing, hiring, training, on-boarding and maintaining accurate, current records.

d. In-depth knowledge of current legal regulations and laws regarding employees

e. Ability to track and implement current legal and HR trends guiding the labor market.

f. Proficient knowledge and ability using word processing, spreadsheets, scheduling software and social media platforms. Ability and willingness to learn new software or programs.

g. Excellent organizational qualities and leadership abilities and possessing impeccable interpersonal and communication skills.

Job Type: Full-time

Pay: From $25.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Customer service: 3 years (Preferred)
• Management: 3 years (Required)

Location:

• Victor, MT 59875 (Preferred)

Ability to Relocate:

• Victor, MT 59875: Relocate before starting work (Required)

Work Location: In person

Salary : $25