Accounts Payable Specialist

Summary of Primary Responsibilities:

Under the direction of the Accounts Payable/Payroll Manager and in collaboration with other AP Specialists, the Accounts Payable Specialist will be responsible for performing full-cycle accounts payable process.

Specific Responsibilities:

• Review and verify the accuracy of invoice information to ensure validity.
• Request approval from corresponding department when applicable.
• Assess and match vendor invoices with corresponding purchase orders.
• Rectify discrepancies between invoices and purchase orders by communicating with both vendors and Anika’s purchasing department.
• Process payment requests, employee expense reports and distributor commission payments in a timely manner.
• Determine if invoices require sales and use tax in the State of MA and self-assess if applicable.
• Ensure reoccurring payments for rents, leases, utilities etc. are paid on time.
• Reconcile and process corporate card statements for accurate, timely payment.
• Process the weekly payment run, match payments with corresponding invoices and approval documentation.
• Prepare wire transfer documents for all foreign currency transactions and other electronic payments, such as ACHs, to be paid via on-line banking platform.
• Reconcile vendor statements to internal records on a regular basis. Identify errors and work with the vendor to resolve.
• Execute monthly accounts payable closing procedures including assisting in determining necessary accruals.
• Ensure compliance with internal policy and procedures.
• Assist in completing annual 1099 filings.
• Assist in gathering information for Sunshine Act Transparency reporting.
• Identify and implement improvements to create more efficient accounts payable process.
• Assist in other assignments or special projects as necessary.
  
  

Job Complexity:

Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice and procedures is required. Normally receives general instructions on routine work and detailed instructions on new assignments.

Supervisory Responsibilities:

None

Experience, Knowledge, and Skills Required:

• Requires high school diploma, bachelor’s degree preferred
• ERP experience required; SAP preferred
• Strong attention to detail and analytical skills
• Ability to communicate professionally with colleagues and vendors
• Demonstrated ability to identify and resolve issues
• Solid working knowledge of Microsoft Office Suite with an emphasis on Excel
• Requires a minimum of 2-3 years’ experience with high volume, full cycle accounts payable