Activities Department Office Manager - Centennial

The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

JDE: 3.50

Activities Office Manager

Purpose Statement

The purpose of the Activities Office Manager is to provide comprehensive administrative support to the high school’s athletic and extracurricular programs, ensuring efficient operations and fostering a positive environment for student engagement. This role is essential in coordinating schedules, managing business office procedures, managing communications, and facilitating events that promote teamwork, sportsmanship, and personal growth among students. By collaborating with coaches, staff, and community members, the Office Manager enhances the overall experience of student-athletes and participants, helping to cultivate a vibrant and inclusive school culture.

Job Title: Activities Office Manager

Salary Grade: Grade 10

Employment Year:  261-Day Contract

Reports To: Activities Director and Building Principal

Wage/Hour Status:  Exempt

Benefit Summary: A

Minimum Qualifications:

• Bachelor’s degree with an emphasis in public relations, education, communication, community education, business administration, human resources or related field or equivalent experience. 
• Five (5) or more years of experience in office management in a diverse urban setting.
• Proven experience in office management or administrative support, preferably in an educational setting.     
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and Google Suite.
• Strong understanding of business office skills, including cash handling and receipting. 
• Strong Social Media skills. 
• Knowledge of school policies, procedures, and relevant regulations is a plus.

Essential Functions

Administrative Support

• Manage day-to-day office operations, including scheduling, correspondence, and record-keeping.
• Prepare and maintain school records, reports, and documents in compliance with district policies.
• Provides a variety of complex written materials (correspondence, agendas, minutes, reports, etc) for purposes of communicating information and/or creating documentation in compliance with established guidelines.

Communication

• Serve as the primary point of contact for parents, students, staff, and the community.
• Facilitate effective communication between the administration and stakeholders, addressing inquiries and concerns promptly.
• Assists in the management of all Activities Office Social Media Accounts.
• Prepares accurate written communication in proper format and with efficiency.

Financial Management

• Assist with building principal and activities director with budget preparation and monitoring. 
• Manage the building requisition process,  purchase orders and tracking expenditures for all aspects of the school campus.
• Oversee the collection and recording of student fees, activity and event cash needs, receipting, cash handling, and other financial transactions.

Human Resources Support

• Assist in the hiring process, including scheduling interviews and maintaining personnel records.
• Support staff onboarding and training processes.

Event Coordination

• Organize and coordinate school events, meetings, and activities.
• Manage logistics, including venue setup, bussing, catering, and materials preparation for activity and school events.
• Attend and work assigned events. 

Office Management

• Ensuring efficient workflow and collaboration within the Activities Department.
• Interprets procedures to other departments and offices and is able to design and lead new, more efficient procedures.
• Maintain inventory of office supplies and manage procurement processes.

Compliance and Reporting

• Ensure compliance with school policies and regulations.
• Assist with data entry and reporting for state and federal programs.
• Assembles complex data and information and prepares reports for local, state and federal program needs. 

Technology Management

• Maintain school office technology, including computers, printers, and phone systems.
• Provide basic technical support and troubleshoot minor issues.

Other Functions 

• Collaborate and build a strong working relationship with all stakeholders. 
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of attendees.
• Foster an environment where employees and the employer work collaboratively together. 
• Facilitate and oversee committee meetings, as assigned.
• Demonstrate initiative and the ability to work without close supervision.           
• Prioritize and manage multiple tasks to meet specific deadlines.
• Demonstrate integrity and maintain confidentiality.
• Respectfully and appropriately interact with staff, community members and visitors.
• Uphold and adhere to safety rules and policies for Ankeny Community School District. 
• Support the goals and objectives of the school district and follows all district policies.
• Demonstrate the ability to attend work on a regular and routine basis to avoid disruption to  District operations.
• Perform all duties in a safe manner to avoid injury to oneself and/or others. 
• Respond to emergency situations for the purpose of resolving immediate safety concerns and/or directing appropriate personnel for resolution. 
• Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Working Environment 

Mental Demands/Physical Demands/Environmental Factors:

The usual and customary methods of performing the position functions require the following physical demands:  lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress. 

Terms of Employment

Work year established by the District; Salary according to schedule adopted annually.

Clearances

Background Clearance

Evaluation

Job performance will be evaluated annually, as per district policies and procedures

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by:   Justin Mohr                                           Date: February 7th, 2025

The Ankeny Community School District is an Equal Employment Opportunity (EEO) Employer.