Accounts Payable Clerk

The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

JDE: 5.27

Accounts Payable Clerk

Purpose Statement

The position of accounts payable clerk is to assist in the administration of the district’s business affairs so as to provide the maximum educational services with the financial resources available.

Job Title: Accounts Payable Clerk

Hourly Wage: $24.62/hr. (40 hours per week)

Hours: 7:30 am - 4:00 pm, Hours determined by supervisor

Employment Year:  261-Day Letter of Assignment

Reports To: Manager of Accounting Services

Wage/Hour Status:  Non-Exempt

Minimum Qualifications:

• High School Diploma or equivalent, Associates degree or higher in accounting or business. 
• Two years of experience in accounting, bookkeeping, or payroll using an automated system, preferred.
• Two or more years of experience in a school setting with the knowledge of the State of Iowa Chart of Accounts, preferred. 
• Experience with using electronic timekeeping systems, software interfaces and importing/exporting data between systems, preferred.
• Proficient technology skills and experience with Microsoft Office Word and Excel, General Ledger Systems and Internet Applications. 

Essential Functions

Accounts Payable & Invoice Processing

• Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.
• Prepare vouchers listing invoice number, date, vendor address, item description, and amounts and coding per district accounting policies and procedures.
• Assemble invoices and supporting documentation to be completed for payment.
• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable).
• Review invoices and requisitions for satisfactory payment approval.
• Obtain proper information and/or data regarding invoice payments.
• Prepare payment of monthly procurement card bill.

Vendor & Creditor Communication

• Serve as the first point of contact with vendors for successful resolution of issues related to vendor payment.
• Correspond with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries.
• Develop and maintain an effective level of communication with appropriate personnel.

Reporting & Documentation

• Prepare annual IRS 1099 statements.
• Assist General Accounting Supervisor with preparation of district unclaimed property reports and payment to relevant state agencies.
• Assist General Accounting Supervisor in maintaining activities start-up cash file and distributing reports to activities directors and staff.
• Scan relevant check, invoice, and supporting documentation into the district’s records retention system.

Employee Reimbursements

• Verify proper approval and coding of employee expense reports.

Fixed Asset & Inventory Management

• Reconcile and maintain district records pertaining to movable equipment inventory, including district expense from all funds.
• Enter inventory additions, changes, and retirements into the district’s computerized fixed asset system.
• Assist Purchasing Agent with questions related to fixed asset administration.

Other Functions

• Provide great customer service, information, and assistance to all employees.  
• Provide a variety of clerical and office assistant duties.  
• Participate in staff development training programs, faculty meetings, and special events as assigned.      
• Demonstrates integrity and maintains confidentiality.
• Is respectful and appropriately interacts with all employees.
• Works well with others, maintaining positive and effective communication with all school personnel.
• Upholds and adheres to safety rules and policies of the Ankeny Community School District safety program.
• Supports the goals and objectives of the school district and follows all district policies.
• Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.
• Responds to emergency situations for the purpose of resolving immediate safety concerns and/or directing to appropriate personnel for resolution. 
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit. 

Working Environment 

Mental Demands/Physical Demands/Environmental Factors

The usual and customary methods of performing the position functions require the following physical demands:  lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress.

Terms of Employment

Work year established by the District; Salary according to schedule adopted annually.

Clearances

Background Clearance

Evaluation 

Job performance will be evaluated annually, as per district policies and procedures

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by:  Justin Mohr                                         Date: January 26th, 2024

The Ankeny Community School District is an Equal Employment Opportunity (EEO) Employer.

Salary : $25