Finance Director

PITTSFIELD Charter township

Job Description

FINANCE DIRECTOR

Department: Clerk’s Office - Finance

Supervised by: Township Clerk

Supervises: Finance Services Accounting Coordinator & Finance Services Accountant

FLSA Status: Exempt

Position Type: Full-Time, Non-Union

Position Summary

Under the direction and supervision of the Township Clerk, performs administrative, supervisory and professional work while overseeing Township financial operations. Prepares and maintains the Township’s annual budget, maintenance of the Township’s accounting system and related financial records. Develops and implements financial reports, information and policies. Performs financial forecasting for various Township operations and proposals. Maintains confidentiality of sensitive or personal information in accordance with Township policy.

Responsible for the supervision of a staff of employees engaged in the preparation of financial statements, annual budget information, centralized accounting, payroll, and other various billings of the Township.

Although work is performed under the general direction of the Township Clerk, the employee plans and carries out ongoing responsibilities and assignments with considerable independence. The work is checked through established schedules, regulations, procedures, audits, policies, and practices.

Essential Job Functions

An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Ensures accurate accounting of all Township funds in compliance with State and Federal requirements.
• Monitors revenues and expenditures to ensure the maintenance of the Township’s long-term financial stability.
• Oversee the accounts payable and payroll functions, including verifying accuracy, reconciling reports and cash accounts, and training departmental personnel in these functions.
• Maintains the Township’s General Ledger.
• Performs professional accounting functions, including posting month-end verification and reconciliation of the General Ledger.
• Reconciles monthly bank statements and interfund payable/receivable balances analyzing all revenues and expenditures to detect misclassifications and/or misstatements.
• Oversee the false alarm billings, including reviewing accounts, billings, collections, and reconciling to General Ledger.
• Provides technical assistance to the Township Supervisor in developing, preparing, and monitoring the annual Township budget. Oversees budget amendments and transfers as needed. Also assists all departments in formulating budget requests, and the Township, in formulating capital improvement plans.
• Develop and maintain spreadsheets, graphs and charts in support of the ongoing five-year financial analysis models and other various reports.
• Prepare the Township monthly financial reports and attends the Board of Trustees meetings as needed. Effectively communicates financial reports and details to inform future policy and to educate stakeholders.
• Manages a variety of activities related to the annual audit including preparation of audit schedules, assisting in the year-end closing of the General Ledger, and coordinating the flow of financial data between the Township and outside auditors.
• Prepares the Township’s Annual Comprehensive Financial Report (ACFP).
• Submits the report to the Government Finance Officers Association (GFOA) for consideration of the Certificate of Achievement for Excellence in Financial Reporting Award.
• Performs financial report preparation function, including the Board’s monthly actual to budget performance reports and the Township’s annual financial statements.
• Maintains the Township’s fixed assets accounting records and related depreciation schedules per GASB 34 requirements.
• Prepares and files all Federal, State, and Local mandatory reports as related to the Finance area.
• Develop and/or update financial policies to ensure proper controls.
• Performs related work as required. Duties and responsibilities may be added, omitted, or modified at any time.
  
  

Required Knowledge, Skills, Abilities And Minimum Qualifications

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

• Possess a Bachelor’s Degree from an accredited college or university with a major in Accounting, Finance, or a related field.
• Prefer five or more years of experience in governmental accounting or related field.
• Understanding of Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).
• Thorough knowledge of the principles, practice and legal regulations of municipal finance, budgeting, accounting, internal controls and financial reporting.
• Demonstrated ability to analyze, comprehend, interpret and process detailed financial information and data.
• Demonstrated proficiency in the use of, and the ability to learn, various technologies and software including Word, Excel, and PowerPoint.
• Must be bondable.
• Thorough knowledge of the laws, ordinances and related legislation pertaining to the administration of payroll, pensions, and employee benefits.
• Ability to train, supervise and evaluate the work of others.
• Knowledge of the structure, policies, procedures, and regulations of municipal government.
• Ability to establish and maintain effective working relationships and use good judgement when dealing with employees, retirees, elected officials, other governmental and regulatory agencies, and professional contacts.
• Ability to convey and understand information effectively and promptly through speaking, hearing, reading, and writing.
• Ability to critically assess situations, solves problems, and work effectively within deadlines, and changing work priorities.
  
  

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

While performing the duties of this job, the employee is regularly required to talk, hear, and view and produce written documents. The employee frequently is required to sit; use hands to grasp, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, or kneel. The employee must occasionally lift and/or move items of light to moderate weights.

While performing the duties of this job, the employee typically works in a business office setting. The noise level in the work environment can range from quiet to moderately loud.