Manager Assistant : Community Schools

JOB SUMMARY
Performs highly responsible duties in support of the Community Schools program. Oversees financial components of the program, ensuring compliance with AACPS and legal program requirements. Provides day-to-day supervision of Community Schools central office financial staff as directed.

Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Emergencies
• Evenings/Nights
• Extended hours
• Holidays
• Outside of normal business hours
• Weekends

ESSENTIAL DUTIES/RESPONSIBILITIES

• Financial oversight for the Community Schools office. Works closely with the Director and Community Schools program manager to ensure efficient allocation of grant awards in alignment with legal program requirements. Back-up financial program authorization signer for program.
• Supports team members and schools in the Community School development process, including development of required MSDE reports.
• Develop, implement, and monitor project plans, timelines, and deliverables to achieve Community Schools program objectives.
• Helps schools develop strong partnerships with community organizations, healthcare providers, government agencies, institutions of higher education, and business partners to maximize services to the school, students, and families.
• Helps schools build relationships with and increase the school participation and voice of various stakeholders including students, parents, community partners and organizations, healthcare providers, institutions of higher education, government agencies, and volunteers.
• Works collaboratively with representatives from various departments including Budget, Purchasing, Grants, Human Resources, Student Services, Academics, and School Performance to ensure the braiding of funds and efforts to best support schools.
• Collects, maintains, analyzes data to determine the impact of the community school plan, and prepares reports.
• Supports the day-to-day operations, maintenance, and functions of all Community Schools technology applications.
• Co-manages program professional development for staff in partnership with the Director.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in Business Administration, Finance, Human Resources or related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Three (3) years professional experience in financial management, preferably in a K-12 environment required; and
• One (1) year experience in a supervisory or program lead role required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Thorough knowledge of applicable laws and regulations concerning management of Concentration of Poverty grant funds.
• Excellent project management skills and ability to successfully manage multiple tasks simultaneously. Proven organizational, analytical and planning skills.
• Knowledge of grants development, application process and grant funding requirements; especially as they relate to public education.
• Knowledge of grants development, application process and grant funding requirements; especially as they relate to public education.
• Demonstrated ability to multi-task and function in an environment with changing priorities.
• Excellent human relations and interpersonal skills.
• Ability to exercise sound judgment, take initiative and use tact in dealing with community partners, government agencies, parents, students, and other stakeholders
• Excellent verbal, written and presentation communication skills.
• Demonstrated ability to support the work of others, providing expertise and guidance.
• Ability to exercise leadership, tact, discretion and cooperation in dealing with supervisors, employees and the general public.
• Experience working with budgets, following regulations and policies related to purchasing, contracting, creating MOUs, and creating budget reports.
• Demonstrated proficiency with database management software systems, spreadsheet applications, data file manipulations, document preparation, word processing applications and programs.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and
• Daily access to reliable transportation.

Driving Requirements

• N/A

LEADERSHIP ROLE

• First level supervisor

People Management

• This position acts as the manager for 1 to 5 direct staff.
• This position acts as the manager for indirect staff.
• This position manages 1 to 2 departments.

Management Duties/Responsibilities

• Interviews, selects, and trains employees.
• Directs the work of employees.
• Assess employees’ performance (productivity/efficiency) to make promotional recommendation/other status changes.
• Handles employee complaints/grievances.
• Plans the work.
• Determines the techniques to use.
• Apportions the work among the employees.
• Determines the type of materials, supplies, machinery, equipment or tools to be used of materials or merchandise to be brought, stocked and sold.
• Controls the flow and distribution of materials or merchandise and supplies.
• Provides for the safety and security of the employees or the property.
• Monitors and implements legal compliance measures.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: between 1/3 and 2/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: over 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 10 pounds: over 2/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 24094