Manager: Community Schools Projects (Financial Manager)

JOB SUMMARY
Plans, oversees and leads Community Schools project(s) from ideation through to completion in support of the Director. Responsible for the creation, organization, execution and completion of specific projects. Includes interaction with internal and external stakeholders, setting deadlines, communicating project status with supervisor, ensuring projects stay on track and on budget, and managing several moving project parts simultaneously. Communicates, makes decisions and monitors the progress over the course of the project to stay on task and on schedule. Manages all aspects of projects to include scope, schedule, budget, risk, quality and resources. Additionally, maintains current knowledge of legal requirements for application to responsibilities under their charge. Manages all financial staff for the program. In consultation with the Director, manages all aspects of financial oversight and training related to the Community Schools grants.

Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Emergencies
• Evenings/Nights
• Extended hours
• On call
• Outside of normal business hours
• Weekends

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists in the definition of project scope and goals; defines project tasks and resource requirements.
• Develops full scale project plans; creates long and short-term plans, setting targets for milestones.
• Assigns resources and directs the workflow among staff members on all office projects to ensure efficient and timely completion of work.
• Assembles and coordinates program staff, delegates tasks, ensures completion of tasks on time and provides direction and support to project team.
• Plans and schedules project timelines; adjust schedules and targets on the project as needed. Tracks project performance, specifically to analyze the successful completion of short and long-term goals.
• Project evaluations and assessment of results and performs quality assurance.
• Identifies, communicates, and manages potential risks of projects.
• Monitors constantly and reports progress of the project to stakeholders.
• Implements and manages project changes and interventions to achieve project outputs.
• Manages all financial oversight of the Community Schools grants.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in business administration or a related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Five (5) years demonstrated project management experience, preferably in a public school environment required; and
• Three (3) years experience in a supervisory or management role required;
• Three (3) years experience in budget management preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Proven ability to work effectively within a team environment on multiple projects simultaneously.
• Excellent communications skills and the ability to work with administrative, instructional and technical personnel of all levels of technological expertise.
• Excellent project management skills.
• Excellent organization and leadership skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, Visio, and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and
• Daily access to reliable transportation.

Driving Requirements

• Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
• Personal Vehicle

LEADERSHIP ROLE

• First level supervisor

People Management

• This position acts as the manager for 1 to 5 direct staff.
• This position acts as the manager for 1 to 10 indirect staff.

Management Duties/Responsibilities

• Interviews, selects, and trains employees.
• Directs the work of employees.
• Maintains records for use in supervision.
• Assess employees’ performance (productivity/efficiency) to make promotional recommendation/other status changes.
• Handles employee complaints/grievances.
• Disciplines employees.
• Plans the work.
• Determines the techniques to use.
• Apportions the work among the employees.
• Plans and controls the budget.
• Monitors and implements legal compliance measures.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: between 1/3 and 2/3 of the time
• Walking: between 1/3 and 2/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• Driving: under 1/3 of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 of the time
• Outdoor environment: under 1/3 of the time
• In the community (homes, businesses, etc.): between 1/3 and 2/3 of the time

Noise Level

• Moderate: between 1/3 and 2/3 of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• 5% day travel within the county to visit school sites occasionally, as needed.

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 24152