Support Specialist: Buyer

JOB SUMMARY
Administrator for the Procurement Card Program. Trains procurement card users and monitors compliance with purchasing and p card procedures. Prepares procurement card reports as required. Gathers spend data and conducts analyses as requested by the Supervisor of Purchasing. Assists buyer specialists in purchasing materials, supplies, equipment and services under $25,000 for the Board of Education; and/or special project assignments.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Plans, coordinates, and controls the procurement card program for the school system.
• Conducts extensive audits of the procurement card program to ensure the integrity of the program and to guard against fraud.
• Conducts work with absolute regard for ethics, integrity, and confidentiality.
• Trains and assists all procurement card holders with daily tasks and compliance with procedures.
• Makes adjustments with vendors involving replacement of materials not conforming to specifications and cancellation of orders, and insures that proper credit is given to the Board of Education.
• Handles special projects, which may include gathering statistics and reporting on same; and database management control.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Associate's Degree in Business Administration, Accounting, or applicable field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Two (2) years experience in administering a procurement card program required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Effective oral and written communication skills.
• Excellent organizational and interpersonal skills.
• Demonstrated ability to work independently on assignments and meet deadlines.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Mainframe ADVANTAGE systems knowledge desirable.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required.
• Daily access to reliable transportation.

Driving Requirements

• Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
• Personal Vehicle

CAREER LADDER REQUIREMENTS

Qualification Requirements for Employment in Higher Grade as a New Hire or Transfer requires:

• Two (2) additional years successful experience required.
• Achievement of Professional Certification or Certificate in Purchasing or Procurement, or Completion of coursework or workshops leading towards professional certification required.

Eligibility for Consideration for Advancement from Lower Grade to Higher Grade requires:

• Two (2) years continuous successful experience in the position at the Lower Grade level.
• Mastery of all responsibilities and duties of the position.
• Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses, approved in advance by the supervisor. Successful completion of a minimum of one professional development within the last two years is required. Successful completion of job specific professional developments identified on the job description, performance evaluations and/or the supervisor’s documented recommendation are required.
• Achievement of identified goals as they relate to the needs of the district and as established by the supervisor.
• Consistent maintenance of an effective and orderly work environment.
• Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code, including wearing AACPS ID badge.
• Above Satisfactory overall job performance for the two most recent consecutive years of Performance Ratings.
• Letter of Recommendation written by the supervisor.

Additional Requirements for Advancement from Lower Grade to Higher Grade requires:

• Achievement of Professional Certification or Certificate in Purchasing or Procurement, or Completion of coursework or workshops leading towards professional certification required.

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Sitting: over 2/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Talking: over 2/3 percent of the time
• Hearing: over 2/3 percent of the time
• Driving: under 1/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• Close vision (clear vision at 20 inches or less)
• Distance vision (clear vision at 20 feet or more)
• Color vision (ability to identify/distinguish colors)

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: over 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 5 pounds: under 1/3 percent of the time

Travel Requirements

• 5% quarterly day travel within the county to provide Purchase Card (P Card) training at work locations.

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 24158

Salary : $25,000