What are the responsibilities and job description for the Office Manager position at Anne Arundel Workforce Development Corporation...?
Description
The Office Manager is responsible for accounts receivable, accounts payable, invoices, assistance with annual/monthly budgets and cash management activities. You will ensure accuracy in accounting entries and and the company’s policies and procedures. You will also be responsible for human resources activities, office management, and support the various Partnership events.
This is a busy hands-on role to support the staff of 4, the Board of Directors, and our high profile members across the Partnership. The Office Manager is a rare blend who artfully balances the operational and accounting parts of the job for our association. This person plays an integral role in supporting the President through day to day business matters including but not limited to HR, accounting, office administration, and event support. The position will work with Partnership Board Committees, drafting and reviewing financial documents, and ensuring that the financial books of the Partnership are accurate, current, and ready for outside accounting review. You will work on multiple projects with changing priorities and represent the Partnership within the business, government, and nonprofit sectors. This position reports to the President.
Key Responsibilities
You may be wondering, "what would I do in this job?" Here is a snapshot of what to expect in this job...
- Handle the day-to-day accounts payable, accounts receivable, bank deposits, bank reconciliation, credit card reconciliations for 501(c)3 and 501(c)4, Growth Zone payments, financial audits, financial reports, annual budget preparation, grant financial reporting, contraction administration, budget reports for Board and Committee meetings, invoicing, and other bookkeeping/accounting dues.
- Manage daily office management tasks including office lease, office equipment, computer systems, telephone systems, policies and procedures, employee forms and records, and equipment maintenance.
- Conducts HR activities, including managing/reviewing employee timesheets, grant hours worked, entering employee payroll information, leave/time off, employee relations, employee reimbursements, benefits administration (health insurance, SAR/SEP contributions, expense reports, travel advances), workman’s compensation.
- Maintain records for BWI Community Development Foundation files and records.
- Provide polished and professional support to the Partnership Board and Membership by attending and supporting various Partnership Member Events, as required.
- And a whole lot more!
Skills, Knowledge and Expertise
We are looking for candidates with an Associate's degree in business administration or accounting and a minimum of 5 years of bookkeeping experience. Administrative experience in a membership association or nonprofit is preferred.
Candidates should have strong written and verbal communication skills and proficiency with Microsoft Suite (Word, Excel, Outlook, PowerPoint, etc.). We need an office manager who is fluent in QuickBooks Desktop and has a strong working knowledge of bookkeeping and office management. A background in HR administration is a plus. Last but not least - the love language of this position include being detail-oriented, ability to work in a team environment, and ability to multi-task.
If you’re passionate about working in the membership association world, we would be delighted for you to apply! If this sounds like you... we just may be your dream job!
About Anne Arundel Workforce Development Corporation (AAWDC)
AAWDC is a nonprofit corporation that provides innovative, high-quality workforce development services to Anne Arundel County businesses and residents. We are the bridge between understanding the workforce and talent development needs of local and regional businesses and preparing individuals to meet their full career potential.
Our Business & Industry Solutions team provides various services to the local business community, and one of them is recruitment assistance. Therefore, the job postings in this section are not directly associated with our organization; instead, they are featured here as a service for one of our business partners.
