What are the responsibilities and job description for the Project Administrator position at Anning-Johnson Company?
The Project Administrator will be a key figure in facilitating efficient project operations, maintaining effective communication channels, and ensuring the overall success of our projects. This role requires a detail-oriented individual with excellent organizational skills and a proactive approach to problem-solving.
Project Support
- Assist project managers with tracking project schedules, budgets, and key milestones.
- Coordinate and maintain project documentation, including contracts, RFIs, submittals, change orders, and job cost tracking.
- Monitor and update project status reports, ensuring timely communication with internal teams and external stakeholders.
- Support the bid process by organizing bid packages, tracking deadlines, and following up on outstanding proposals.
- Work closely with subcontractors and vendors to, track compliance documentation.
Financial & Billing Support
- Process payments for job-related expenses, including vendor invoices and subcontractor payments.
- Assist in tracking project costs, reviewing invoices for accuracy, and coordinating approvals with project managers.
- Perform union weekly payroll, and complete timely and accurate payroll reporting such as certified payroll.
Experience & Education
- 3 years of experience as a Project Administrator, Project Coordinator, or in a similar role.
- Excellent organizational skills with an attention to detail.
- This position requires excellent communication skills, the ability to multi-task while staying organized, and a “what can I do to help the team” mindset.
- Strong problem-solving abilities with a proactive and solution-oriented mindset.
- Ability to prioritize tasks and manage multiple projects simultaneously, meeting deadlines consistently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with an ERP such as COINS, Plexis, etc.
- High degree of integrity, professionalism, and discretion when handling sensitive information.
- Strong interpersonal skills with the ability to foster positive working relationships with team members and stakeholders.
- Adaptability to evolving project needs and a willingness to take on new challenges.
- A commitment to maintaining accurate records and documentation throughout projects.
The above describes the essential content of and requirements for proficient performance in the position and is not meant to be all-inclusive.
Anning-Johnson Co. is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
