What are the responsibilities and job description for the Office Administrator/Executive Assistant position at ANSER?
Company Overview
ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.
Specific Job Description
This position is located in the Organizational and Management Policy Directorate (O&MPD) under the Director of Administration & Management (DA&M) providing direct support to SecDef and Dep SecDef decision-making forums. Candidates will provide meeting management, meeting execution, and senior leader stakeholder engagement and coordination. The position requires familiarity with the Pentagon, DoD organization/structure, and senior leader decision-making; the ability to work in fluid environments with evolving direction; and experience interfacing with DoD senior leaders.
In Support Of Senior Leader Meetings, Specific Tasks Include
In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org.
ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.
ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.
Specific Job Description
This position is located in the Organizational and Management Policy Directorate (O&MPD) under the Director of Administration & Management (DA&M) providing direct support to SecDef and Dep SecDef decision-making forums. Candidates will provide meeting management, meeting execution, and senior leader stakeholder engagement and coordination. The position requires familiarity with the Pentagon, DoD organization/structure, and senior leader decision-making; the ability to work in fluid environments with evolving direction; and experience interfacing with DoD senior leaders.
In Support Of Senior Leader Meetings, Specific Tasks Include
- Produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly.
- Coordinating agendas, read-aheads, and meeting minutes
- SharePoint site maintenance access and calendar
- Capturing, coordinating, and disseminating meeting summary of conclusions
- Using tools and portals that link and integrate authoritative data sources for tracking, monitoring, and reporting on senior decision making.
- SharePoint site maintenance access and calendar '
- Working closely at the OSD, Joint Staff, or Service level.
- Active Secret clearance required at date of hire.
- Booking conference rooms, taking meeting minutes, setting calendar invites
- Highly proficient working with Microsoft Office, specifically Microsoft SharePoint
- Tracking and managing RSVPs & attendance
- Experience with Stakeholder coordination across DoD or other Gov entities
- Energetic and the capability to work in a fast-paced team environment, adapt to rapidly changing requirements, and multi-task capabilities.
- High level of proficiency of the English language, both written and oral.
- Professionalism, tact, and experience working with senior leaders.
- Strong interpersonal skills with the ability to work as part of a team.
- Strong attention to detail
- Experience with DoD governance forums, meeting management and execution, and senior leader stakeholder engagement, preferred
- Experience working closely at the OSD, Joint Staff, or Service level.
- Experience working in a fast paced environment as part of a team
- Ability to work on site within core hours, but also as needed by the customer (before 9am or after 5pm)
In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org.
ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.
