What are the responsibilities and job description for the Project Administrator- Heavy Civil position at Anvil Builders Inc?
We are looking for highly competent, driven, team-oriented individuals who enjoy tackling unique and challenging projects.
Anvil’s commitment to Safety, Teamwork, Grit, Best-in-Class performance, and Fun is evident throughout every aspect of the company. Founded by a purple heart veteran we continue to support our service members and honor the skill set and experience they add to the team.
Anvil Builders is a dynamic general contracting and civil engineering firm boasting a diverse scope of capabilities ranging from water/ waste-water, mechanical pump station, structural concrete, electrical, aviation, temp services, disaster response/ clean up, and much more. We work in both the public and private sectors delivering the highest quality outcomes to the client. We are proud to contribute to the communities we work and live in.
The Project Administrator (PA) is responsible to assist the Project Manager, Engineer, and Superintendent with administrative tasks required to make the project successful. A PA’s primary purpose is to be helpful in all you do and all you are asked to do. These below duties may shift from job to job as all projects are different, but in general the PA is responsible for the execution of the below.
Daily Tasks-
Anvil’s commitment to Safety, Teamwork, Grit, Best-in-Class performance, and Fun is evident throughout every aspect of the company. Founded by a purple heart veteran we continue to support our service members and honor the skill set and experience they add to the team.
Anvil Builders is a dynamic general contracting and civil engineering firm boasting a diverse scope of capabilities ranging from water/ waste-water, mechanical pump station, structural concrete, electrical, aviation, temp services, disaster response/ clean up, and much more. We work in both the public and private sectors delivering the highest quality outcomes to the client. We are proud to contribute to the communities we work and live in.
The Project Administrator (PA) is responsible to assist the Project Manager, Engineer, and Superintendent with administrative tasks required to make the project successful. A PA’s primary purpose is to be helpful in all you do and all you are asked to do. These below duties may shift from job to job as all projects are different, but in general the PA is responsible for the execution of the below.
Daily Tasks-
- Subcontractor/Vendor Management
- Ensure all subs/vendors being utilized are set up in Viewpoint
- Prepare required documents packages
- Transmit contracts, exhibits, etc. to subs/vendors
- Track compliance docs (insurance, waivers, CPR, etc.)
- File executed docs on job folder
- Document Control
- Update Transmittal, RFI, Submittal logs
- Prepare/submit transmittals
- File documents on job folder
- New Hires/Terminations
- Assist with union dispatch requests as needed
- Manage paperwork distribution and completion for on & offboarding
- Coordinate with HR as needed regarding employee status changes
- Invoicing
- Review & code invoices routed through pVault
- Run reports in pVault; remind project team to review/approve invoices timely
- Assist with special projects as requested
- Timecard Management
- Ensure all timecards are entered by Monday 3pm deadline for previous week
- Review payroll recap sent out by payroll dept
- Review certified payroll is updated and in project folder
- Update Vista as necessary (change orders, subcontracts, PO’s, etc.)
- Client Billing
- Assist in preparation of compliance documents that accompany monthly progress billing
- Track payments; follow up with client regarding late payments
- Assist with equipment billing, as needed
