What are the responsibilities and job description for the Anvil Administrative Assistant position at Anvil NorthWest?
Description
Join the Umpqua Indian Development Corporation (UIDC) family!
About UIDC:
UIDC is a federally chartered corporation and the business division of the Cow Creek Band of Umpqua Tribe of Indians. The Tribe operates several businesses - creating jobs and job training opportunities for tribal members and the communities in which they serve.
Why Work for UIDC:
As an applicant of UIDC, you have the ability to work for a diverse array of employment opportunities. Working for UIDC allows you to be part of something special. You get to work for an employer who encourages Team Members to succeed and grow by providing training, development and advancement opportunities. We also offer a competitive salary and benefits package, including:
- Comprehensive medical, dental, vision, and Rx coverage
- Paid Time Off
- Employer-paid life and disability plans
- 401k with up to 3.5% employer match
POSITION PURPOSE:
Responsible for providing excellent customer service by receiving all calls and routing, greeting, assisting and/or directing all clients, maintaining the ground floor / main floor area, ordering various supplies and performing various clerical duties.
ESSENTIAL FUNCTIONS:
- Receive all incoming calls and route to appropriate staff.
- Work the reception area, greet all incoming clients and assist and/or direct to appropriate staff.
- Maintain the appearance and organization of ground floor area, with the exception of team member offices.
- Order copy room paper and supplies, press room supplies, custodial supplies and other office supplies as needed.
- Restock copy machines.
- Coordinate courier pick-up and delivery.
- Other general office duties including filing and mail distribution.
- Assist Media Department with invoicing, placement and production orders.
- Other duties as assigned.
Requirements
QUALIFICATIONS:
- Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Solid understanding of basic design, print, and web terminology is a MUST.
- Solid understanding of web administrative tools such as Wordpress, Facebook, Instagram, and Tiktok.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Comfortable within an all Apple or Mac environment.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Strong verbal skills, particularly with the public.
- High School degree; additional qualifications as an Administrative Assistant or Secretary will be a plus.
