What are the responsibilities and job description for the Regional Support Specialist - Orland Park, IL position at Anywhere Real Estate Inc.?
The Regional Support Specialist (RSS) provides critical administrative, operational and customer service support to our Coldwell Banker Real Estate branch offices, leaders and agents. The RSS team will work together, spending time each week across a group of offices, providing support in a variety of ways including, but not limited to, processing agent transactions, acting as a liaison with our different departments and business partners, general office administration and customer service. This position plays a significant role in driving the success of our key principle of helping our agents live exceptional lives.
Responsibilities:
Office Organization
- In collaboration with our facilities and IT partners, ensure all items in the office remain in working order
- Ensure needed office supplies are sufficiently stocked and organized, mail is distributed
- Greet and direct agents/customers as needed
Agent Support
- Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business
- Support Agents with any technology, process or operationally related questions
- Promote a friendly, inclusive office culture that reinforces our agent value proposition
- Work with Agent Onboarding Team as needed to support agent onboarding process
Transaction Support
- Ensure our agents’ transactions are efficiently and accurately processed- commission payments are timely and adjustments are avoided
- Scan physical checks as needed
- Point of contact as needed for following up on missing documentation or escalation of transactional issues.
- Database entry and updates – MLS, Transaction Manager
- Ensure our agent’s transactions are complete for compliance, commission payments are timely and adjustments are avoided
- Systems review of Trident and transaction manager, issue resolutions submitted through OnBase
Branch Leader Support
- Support Branch Manager as needed with maintaining office promotional items, sales meetings, new agent orientations and supporting office culture
Minimum Qualifications:
- 1 or more years customer service experience preferred; Prior Real Estate office experience preferred.
- Strong written and verbal communication skills
- Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software.
- Proficiency with Microsoft Office
- Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams.
- Customer focused, delivery oriented, ability to multi-task.
- Willingness to be “nimble” and adjust priorities as needed.
- Ability to travel to additional offices in the region on an as needed basis
Responsibilities:
Office Organization
- In collaboration with our facilities and IT partners, ensure all items in the office remain in working order
- Ensure needed office supplies are sufficiently stocked and organized, mail is distributed
- Greet and direct agents/customers as needed
Agent Support
- Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business
- Support Agents with any technology, process or operationally related questions
- Promote a friendly, inclusive office culture that reinforces our agent value proposition
- Work with Agent Onboarding Team as needed to support agent onboarding process
Transaction Support
- Ensure our agents’ transactions are efficiently and accurately processed- commission payments are timely and adjustments are avoided
- Scan physical checks as needed
- Point of contact as needed for following up on missing documentation or escalation of transactional issues.
- Database entry and updates – MLS, Transaction Manager
- Ensure our agent’s transactions are complete for compliance, commission payments are timely and adjustments are avoided
- Systems review of Trident and transaction manager, issue resolutions submitted through OnBase
Branch Leader Support
- Support Branch Manager as needed with maintaining office promotional items, sales meetings, new agent orientations and supporting office culture
Minimum Qualifications:
- 1 or more years customer service experience preferred; Prior Real Estate office experience preferred.
- Strong written and verbal communication skills
- Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software.
- Proficiency with Microsoft Office
- Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams.
- Customer focused, delivery oriented, ability to multi-task.
- Willingness to be “nimble” and adjust priorities as needed.
- Ability to travel to additional offices in the region on an as needed basis
