Office Administrator Full-Time (CR)

Job description

Office Administrator – Full Time – Terrazza Cortebella Las Brias Tiburon (TCLT) located in Ewa Beach

Facility: TCLT - 612 Single Family Homes

PRIMARY PURPOSE: This position supports the Condo Association’s Management and Staff by performing a variety of essential administrative duties as listed below, and other duties as assigned.

Qualifications:

• High school or equivalent.
• Microsoft Suite (Word, Excel): 3 years (Preferred)

Full Job Description:

Responsible Administrative Assistant/Office Manager to perform a variety of administrative duties, including support to our management staff and fellow employees, assisting in daily office needs and managing our company’s general administrative activities as well as support for processing and submitting HR, Accounting, Payroll and invoicing, and direct interface with owners and vendors. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word, Excel and office equipment. If you have previous experience and feel you can ensure the efficient and smooth daily operation of our office, we’d like to meet you to discuss this full-time, permanent position.

Responsibilities Summary:

• Answer and direct phone calls, take messages and follow up as necessary
• Greet and interact with people coming to Admin Office
• Edit and distribute email, correspondence memos, letters, and forms
• Develop and maintain a filing system, update and maintain office policies and
• procedure
• Order office supplies and research new deals and suppliers
• Assist with preparing parking passes and related for deposits
• Maintain staff attendance records and related for all departments
• Maintain and update personnel records, payroll, and related
• Maintain office files, order and purchase office supplies, track and send invoices
• General clerical duties including copying, filing correspondence, billing, and mailing
• Contact and respond to owner/agent/resident concerns or complaints regarding
• building projects
• Keep track of monthly miscellaneous income streams and assist with reporting

Skills:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Experience working with the HOTSOS application very beneficial
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Degree. Additional qualification as an administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: Depending on experience

Benefits:

• Dental insurance
• Health insurance
• Paid Time Off
• Vision insurance

General Working Schedule:

• 8-hour shift. 1 hour lunch
• Monday to Friday
• Occasional Overtime as needed

Environment: enclosed air-conditioned office with functional windows. Individual desk, computers, and other office equipment and systems. Located in Central Waikiki.

PHYSICAL DEMANDS:

• frequent to continual sitting, computer keyboard use: typing
• frequent to occasional walking short distances
• occasional bending, stooping
• occasional lifting up to 20 lbs.
• occasional overhead and lateral reaching

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Work Location: In person