What are the responsibilities and job description for the Office Front Desk Manager position at AOAO?
Job Summary
We are seeking a flexible, highly organized and detail-oriented Office / Front Desk Manager to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of daily administrative / front desk tasks, supporting management, and maintaining an efficient and positive work environment.
The work schedule is from 8 a.m. to 4 p.m. on Sunday, Monday, Thursday, Friday, Saturday.
This is a full-time position with opportunities for growth within our AOAO property.
Duties
- Administrative Support: Perform general administrative tasks, including managing correspondence, scheduling meetings, and organizing documents.
- Office Management: Maintain office supplies, equipment, and facilities to ensure a productive workplace.
- Communication: Act as the first point of contact for the residents, guests, vendors, and team members, providing excellent customer service.
- Data Management: Manage and update records, spreadsheets, and databases with accuracy and confidentiality.
- Calendar Coordination: Schedule / manage appointments, meetings, and travel arrangements when necessary
- Document Preparation: Prepare various notices, forms, invoices and other documents as needed.
- Project Assistance: Provide support for special projects, ensuring timelines and deliverables are met.
- Problem-Solving: Proactively address and resolve administrative challenges as they arise.
Qualifications
- Education: High school diploma or equivalent required; associate or bachelor's degree preferred.
- Experience: At least 1 year of experience in an administrative management role or related field.
- Skills:
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and professionalism.
- Exceptional attention to detail and problem-solving abilities.
If you are a motivated individual with a passion for organization and efficiency, we encourage you to apply!
To Apply: Please submit your resume and a brief cover letter explaining your qualifications and why you’re a great fit for this position.
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Holidays
- No nights
Ability to Commute:
- Honolulu, HI 96815 (Required)
Ability to Relocate:
- Honolulu, HI 96815: Relocate before starting work (Preferred)
Work Location: In person
Salary : $21 - $23
