Administrative specialist

Administrative Specialist II

Job Location : Juno Beach, Florida

Expected Contract Length : 5 months

The Supply Chain Administrator will a critical support role in the Procure to Pay process. This role will interface with the procurement organization to timely resolve vendor information and payment issues.

This position will work collaboratively with internal stakeholders (Accounts Payable, Vendor Maintenance and Procurement) as well with the active supplier base supporting the business.

Key Responsibilities :

• Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies.
• Address and correct vendor invoice submissions that do not match Purchase Orders.
• Manage freight handling invoice discrepancies with relevant stakeholders.
• Process vendor banking changes in the Purchaser's ERP system to update payment information.
• Maintain accurate records of all invoice and vendor interactions.
• Support the Supply Chain department with administrative tasks related to invoice and vendor information management records.
• Generate reports on invoice discrepancies and vendor issues for management review.

Qualifications :

• High school diploma or equivalent; an associate's or bachelor's degree in business, finance, or related field is preferred.
• Proven experience in an administrative role, preferably within a supply chain, procurement, or finance department.
• Excellent communication skills, both written and verbal.
• Ability to work effectively with vendors and internal stakeholders

At AP Recruiters & Associates, we believe that the right talent can drive business success. Since 2007, we've specialized in staffing solutions that range from temporary placements to executive recruiting, covering roles from administrative assistants to C-level executives.

Our mission is to provide flexible, tailored recruitment services, helping our clients find the ideal candidates for every level of their organization.

Last updated : 2024-11-26