What are the responsibilities and job description for the Accounts Payable Specialist position at APA?
Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.
Accounts Payable Specialist is responsible for processing all cash disbursements to vendors, members of governance, award recipients and staff/non-staff reimbursements in accordance with established policies and procedures and best practices. The Specialist is responsible for ensuring that requests for payment are valid, accurate, charged to the appropriate account, properly authorized, sufficiently supported, and paid timely.
The Specialist must be very familiar with APA policies and act as an enforcer of those policies.
Education & Experience Required:
Education: Bachelor’s degree in business discipline, i.e. Business Administration, Accounting, Marketing and 3 years related experience. 5 solid years of experience in accounts payable may be substituted for degree.
Experience: Demonstrated understanding of accounting principles, to include bank and ledger account reconciliations. Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.
Computer Skills Required:
Must be proficient in the use of accounting software, Microsoft Word and Excel.
Responsibilities:
Responsible for all tasks related to disbursements to vendors, members of governance, award recipients, and staff/non-staff reimbursements. Will communicate with vendors, members, banks, and staff as needed. Will ensure proper classification of vendors for 1099 reporting, and is responsible for processing check, wire and ACH actions in accordance with set policies and procedures and internal controls. Will verify accuracy of sales tax charges, track and reconcile accounts payable, prepaid accounts, and accruals.
Other Duties as assigned
Assists as needed for audit and/or information requests, processing payables for related entities, general ledger account reconciliations, bank reconciliations, and other ad hoc requests.
About APA:
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.
Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.
Application Instructions:
Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.
The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
#LIRemote
