What are the responsibilities and job description for the Executive Assistant position at Apache Industrial Services?
Job Description
Position Title : Executive Assistant
Position Reports To : Chief Executive Officer (CEO)
Position Summary
The Executive Assistant will collaborate closely with the executive leadership team to streamline operations, enhance communication, and drive organizational efficiency. This role will support the execution of Apache's corporate strategy by managing critical administrative functions, facilitating high-level interactions, and ensuring seamless coordination of executive activities.
Essential Functions
Provide high-level administrative support to the executive team.
Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Prepare and edit presentations, reports, and correspondence using Microsoft Office, with emphasis on PowerPoint and Excel.
Serve as the primary point of contact for internal and external stakeholders.
Handle confidential and sensitive information with utmost discretion.
Support client relations : Act as a liaison between the executive team and clients, handle sensitive communications and coordinating site visits when necessary.
Assist with trade show preparations : Help register for and coordinate participation in industry-specific trade shows and events.
Coordinate and support community engagement efforts including liaising with entity contacts and coordinating internal support teams.
Oversee office operations, including vendor relationships and facility maintenance.
Education & Experience
Bachelor's degree preferred.
Minimum of 3 years of experience in an executive support or related role
Required Knowledge, Skills, and Abilities :
Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint
Excellent written and verbal communication skills
Strong organizational and time management abilities
Professional demeanor and ability to interact effectively with executive leaders and clients.
Willing to be in the office a minimum of 4 days per week, sometimes 5.
Essential Traits :
Flexibility and Adaptability : The ability to rapidly adjust to changing situations, priorities, and demands is crucial. This includes being open to different work styles and communication preferences.
Resourcefulness : A proactive mindset with the ability to quickly assess situations, develop solutions, and implement plans using available resources is essential. This involves thinking creatively and outside traditional boundaries to achieve results.
Problem-Solving Skills : The capacity to anticipate and resolve issues efficiently, often under pressure, is vital.
Working Conditions / Physical Demands
Remaining in a stationary position, often standing, or sitting for prolonged periods.
Light work that includes moving objects up to 20 pounds.
No adverse environmental conditions expected.
For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers.At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.
Equal Opportunity : Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Recruiting Scams : Please be aware of fraudulent recruiting scams that do not originate from Apache Industrial Services. We will never ask you to pay for employment. Please make sure to use this career page to apply for open positions.
