Mailroom Associate

Job Summary
The Mailroom Clerk will oversee the comprehensive management of mail processes within Apex. This role ensures the efficient handling of all mail-related tasks, including inventory management, mail merging, postal statements, and maintaining mailroom equipment. This position plays a critical role in ensuring that notices and checks are accurately and timely sent to class members and that all returned mail is properly managed. This role requires strong organizational skills, attention to detail, the ability to stand for long periods of time and the ability to handle heavy lifting as needed.

Duties
a) Mail Assets Inventory Management:

• Maintain and monitor inventory of all mail assets, including paper, envelopes, toner, and other necessary supplies.
• Order and restock supplies to ensure no interruption in mail processing operations.
• Conduct regular inventory audits and report discrepancies.

b) Creating Postal Statements:

• Prepare and generate resort postal statements accurately and timely.
• Ensure compliance with all postal regulations and guidelines.

c) Mail Pickup and Drop-off:

• Collect mail from the call service Mon-Fri.
• Drop off outgoing mail at the Bulk Mail Entry Unit (BMEU) as per schedule.

d) Mail Merging and Printing:

• Perform mail merging of Excel sheets with addresses, class member information, and when applicable the proper USPS IMB Standard presort information.
• Ensure accuracy in merging data with notices and checks.
• Validate and verify address information to minimize undeliverable mail.
• Print notices and checks.

e) Handling Returned and Undeliverable Mail:

• Manage the intake of returned or undeliverable mail.
• Update records and databases with corrected address information.
• Initiate reprints and reissues of notices and checks as necessary.

f) Maintenance of Mailroom Equipment:

• Ensure regular maintenance and proper functioning of printers, folders, and inserters.
• Troubleshoot and resolve any equipment issues promptly.
• Coordinate with service providers for repairs and maintenance as needed.

g) Reprinting Notices and Checks:

• Handle the process of reprinting notices and checks for reissue requests.
• Ensure accuracy and completeness in the reissued documents.

h) Mailroom Organization and Cleanliness:

• Keep the mailroom organized, clean, and free of clutter.
• Implement and maintain a systematic arrangement for efficient mail processing.

i) Compliance and Documentation:

• Ensure all mail processes comply with state and federal regulations.
• Maintain accurate records and documentation for all mail-related activities.

j) Continuous Improvement:

• Identify opportunities for improving mail processes and efficiencies.
• Implement best practices and innovative solutions to streamline mail operations.

Experience
- Previous experience in a mailroom is preferred.
- Familiarity with shipping and receiving processes is a plus.
- Experience operating forklifts or similar equipment is beneficial.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Physical capability to perform heavy lifting and stand for extended periods.

Requirements

• Standing and Walking: Ability to stand and walk for extended periods, often up to 8 hours a day, while managing mailroom tasks and equipment.
• Lifting and Carrying: Capability to lift, carry, and move packages, boxes, and mail trays weighing up to 50 pounds regularly throughout the workday.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to troubleshoot and maintain mailroom equipment.
• Strong verbal and written communication skills
• MS Word (formatting/design)
• MS Excel (basic formulas and calculations)

This role demands strong abilities in multitasking and setting priorities, as you will manage various tasks at once. If you are a PROACTIVE individual with a keen eye for detail and a commitment to excellence, we encourage you to apply for this exciting opportunity as a Mailroom Clerk.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Do you have reliable transportation, such as a personal vehicle?

Experience:

• Organizational skills: 1 year (Preferred)

Ability to Relocate:

• Irvine, CA 92618: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $25