Accounting Specialist

Overview

Mission of the Role:

We are looking for a Retail accounting specialist. The Retail accounting specialist will be a critical team member participating in building a highly scalable, best-in-class finance organization as a key partner with the Apex Accounting Team.

The Centralized Retail Accounting Specialist must have superior organization and communication skills, while maintaining strong attention to detail in a fast-paced environment. He / she will have primary ownership of the retail accounting process; including processing retail invoices, ensuring completion of jobs in the retail portal and ensuring amounts are recorded properly. The position will also apply cash from retail customers to the proper region and customer invoice, ensure cash is applied and entered timely, and paid within retail terms. He / she must be comfortable processing a high volume of transactions daily at a highly accurate level. The position also requires a proficiency in Excel to compare data sources for accuracy. The Centralized Retail Specialist will support multiple locations in ensuring retail transactions are timely and accurately completed. This opportunity offers high visibility in a rapidly growing company, and the successful candidate must show great initiative and have the ability to work with limited supervision.  This position will report directly to the Apex Accounting Manager and interact with the Regional Accounting Teams and location personnel relating to the Retail accounting transactions and records. 

Responsibilities:

Job responsibilities include:

• Maintain and establish relationships with retail locations (Home Depot, Costco, Lowes etc.)
• Daily review of completed jobs and complete related retail invoices
• Reconcile completed jobs in retail portal with system records and accounting records
• Ensure retail portal accurately reflects job status, update portal as necessary to complete
• Ensure there is a related job and invoice for all sold retail quotes
• Review long outstanding open orders in retail portal and work with location to close
• Responsible for reconciling and applying the cash payments received from the retail customer to the unpaid jobs completed throughout the network participating in the retail program.
• Ensure that the payments received from the retail customer are in line with the agreed upon contract.
• Match the cash receipts received with net balance owed for accuracy
• Reconcile retail cash receipts daily
• Communicated with retail customer of any discrepancies noted with cash receipts compared to open job balances
• Complete reports and update Regional Accounting Team on status of Retail Accounts Receivable balances
• Monitor the retail portal status of completed jobs and follow-up as necessary
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Work with the Apex Accounting Manager and Regional Controllers to close out month end
• Assists others on the accounting team and give guidance/help where needed
• Communicates any key issues with management
• Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
• Support team with key strategic and process improvement initiatives
• Contribute to the team culture and effort by accomplishing related results as needed

Experience:

• 4 years of prior Accounts Receivable related experience  
• Associate or Bachelor’s degree in business, accounting, or a related field a plus
• Experience as a billing specialist, accounts receivable and collections experience

Personal Characteristics:

• Excellent communicator – written and oral
• Resourceful – figures out how to achieve results creatively with finite resources
• Stellar time management and organizational skills
• Works collaboratively and energetically
• Impeccable integrity and ethical standards
• Self-aware, accepting, honest, open, and respectful of others
• An undying commitment to personal growth and development
• Able to operate effectively even when information may be incomplete or limited
• Extreme formatting, organization and priority setting skills
• Excellent interpersonal skills, attention to detail and teamwork
• Positive attitude, team player
• Highly motivated, comfortable working independently
• High energy, ownership of work product and dedication to driving results

Other:

Compensation: Competitive

Other Benefits: medical, dental and vision coverage, competitive PTO, sick days, and holidays, 401k matching