What are the responsibilities and job description for the Administrative Assistant position at Apex Systems?
6 month W2 contract
Hybrid 2 days a week on-site in Denver, CO
We're looking for a Learning and Development Administrator to ensure our programs run seamlessly, our systems stay up-to-date, and our teams are empowered with the tools they need to thrive. The ideal candidate is detail-oriented, tech-savvy, and passionate about enabling a culture of continuous learning. This is an excellent opportunity for someone with experience in program administration, learning technology, and operational support to make an impact on a dynamic team.
Here’s what you’ll do day-to-day :
Learning Operations & Program Support
Help manage our LMS, including setting up courses, managing enrollments, and maintaining learner records.
Collaborate with L&D Associate and Program Managers to coordinate the delivery of learning programs, including virtual and in-person sessions.
Act as the point of contact for troubleshooting learner issues with the LMS or other learning technologies.
Prepare materials, resources, and communications to support training initiatives.
Ensure training materials and resources are available and in good condition.
Manager facilitation shadowing program.
Data & Analytics
Track key metrics for program effectiveness, including completion rates, and learner feedback.
Assist with data analysis to measure the impact of learning initiatives and support continuous improvement.
System and Process Improvement
Identify opportunities
to improve the efficiency and effectiveness of learning operations.
Implement best practices and stay updated on learning technologies.
Support the development of new systems or workflows for program delivery.
Support for L&D Team
Assist L&D Associate and Program Managers in designing and delivering training programs.
Help with onboarding new team members by providing training-related resources and support.
Maintain organized records and documentation.
Here’s what we're looking for :
1-2 years of experience in learning and development, program coordination, operations or a related field.
Familiarity with Learning Management Systems (LMS), such as LearnUpon, Cornerstone, or similar platforms.
Strong organizational and time-management skills, with impeccable attention to detail.
Excellent communication skills, both written and verbal, with the ability to engage stakeholders at all levels.
Analytical mindset with experience in tracking and reporting on program outcomes.
Proactive problem solver with a knack for streamlining processes and finding efficiencies.
Tech-savvy, with proficiency in tools like Excel, Google Workspace, and project management software.
Passion for fostering growth and development in a collaborative environment.
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