What are the responsibilities and job description for the Administrative Support position at Apex Systems?
Job# : 2063923
Job Description :
Position Description :
- Support leadership team with all of the client systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
- Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation
- Schedule meetings, often involving global personnel and locations, using Microsoft Teams technologies
- Resolve meeting requests and conflicts in a timely and efficient manner
- Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, PowerPoint presentations etc.
- Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
- Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
- Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
- Maintain the highest level of confidentiality and manage sensitive information with extreme care
- Maintain and follow-up on assignments and requested information as required
- Facilities Coordination including working with Submit MAC (move Requests) and manage space utilization for onboarding employees.
- order supplies, manage loaner equipment and overall coordination of office operations
Skills Required :
Experience Required :
5 years of prior experience providing administrative support
Experience Preferred :
Managing multiple senior executives at the same time along with providing office management
Education Required : Associates Degree
Additional Information :
Hybrid Role 3 days a week are required onsite
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
