Data Management Specialist III

Job#: 2068820

Job Description:
Apex is currently searching for a Document Control Specialist for a large oil and gas company in Salt Lake City, Utah. Please apply if interested in being considered.

Length: 12 Month W2 Contract

Schedule: M-F 8-5. Hybrid with 3 days in office, 2 days remote

Rate: $30-35 an hour depending on experience

Must haves: Excel Proficiency, Oracle Document Manager (Aconex-strongly preferred)

Description:

The Document Controls Specialist III is responsible for executing document control (DC) processes to support document control objectives. This role is project-centric, with projects varying in size and scope.

Key Responsibilities:

• Verify documents and deliverables conform to project contract requirements, procedures, and company policy.
• Execute daily activities within the Document Management system.
• Ensure the latest approved revision of documents is available and used by project personnel.
• Control the issuance and release of documents, including drawings, parts, and specifications.
• Communicate with document originators and engineering personnel to resolve discrepancies and compile required changes.
• Work with contractors and suppliers to train, guide, and ensure document management objectives are met.
• Carry out project close-out activities and ensure accurate and quality handover to business partners.
• Identify opportunities to integrate effective workflow processes within document management.
• Train internal project team members and external contractors or suppliers.
• Reprioritize tasks as needed.
• Assist with other duties as assigned.

Skills and Qualifications:

• High School Diploma or GED.
• Four years of experience in document control/management in the oil and gas industry, preferably with an owner/operator or EPC organization.
• Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
• Aconex Accreditation - Professional Level.
• Proficiency in Microsoft Office applications (Word, Excel, Teams, Outlook) and other PC skills.
• In-depth experience with engineering documentation and procedural materials.
• Extensive knowledge of Oracle's Aconex Document Management System.
• Strong organizational, customer service, and time management skills.
• Ability to work in a fast-paced environment and multi-task.
• Ability to travel up to 15% of the time.
• Experience working in regulated environments (PHMSA, FERC, DOT, BESE, PSM).

Expectations:

• Strong attention to detail, completeness, and accuracy.
• Compliance with company procedures.
• Maintain close relationships with project team members.
• Audit contractors' and suppliers' document management activities to ensure adherence to project procedures.
• Demonstrate business acumen through exposure to accounting, financing, purchasing, and contracts.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

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